Partner Office Administrator

Description

At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do. We’re a network of firms in 158 countries with more than 236,000 people who are committed to delivering world-class capabilities and quality in assurance, tax and advisory services.

Established in the region for 40 years, PwC Middle East employs over 4,200 people across 12 countries. Complementing our depth of industry expertise and breadth of skills is our sound knowledge of local business environments across the Middle East region. Our tailored solutions help our clients meet the challenges and opportunities of doing business in the Middle East market and beyond.

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Human Capital (HC)

Management Level

Senior Associate

Job Description & Summary

The role of the Partner Office Administrator is to provide support to the Partner Office lead and wider administrative support to the full Partner Office team.

Key Responsibilities

• Documents Administrator: Responsible for maintaining and ensuring all soft and hard copies of partner papers.
• This includes, but not limited to, filing, scanning of admission, retirement and capital loan related documents. This usually entails the following:
• Collating signed papers from partners, either in person or via courier
• Arranging for countersignatures from partners and leadership
• Ensuring the scanning and filing partner documents in a timely manner
• Liaising with bank representatives for arranging partner capital documents delivery
• Arranging hard copies of documents are sent to infofort for achieving on a quarterly basis
• Maintaining and tracking archive folders on the partner office shared folders
• Ensure a seamless process is in place to ensure archived documents can be tracked easily
• Performing a reconciliation against papers being sent and scanned stored in shared drive Partner Office Team meetings and other support
• Scheduling team meetings and arranging room bookings
• Supporting with the formatting, printing, and design of various report and presentations using microsoft office
• Ad hoc admin support to the team
• Partner Office Lead / EA support: Calendar management and scheduling meetings
• Preparing agendas, and ensuring action points are tracked
• Organise travel arrangements and submission of expenses
• Assist in preparing, editing, and distributing reports, presentations, and other documents
• Assist with Partner office communications
• Ad hoc Project Support: Assisting with special projects, research, and data analysis as needed by the team
• Handling sensitive information with discretion and ensuring confidentiality
• Coordination of team events and internal training sessions
  
  

Key Skills Requirements

• The Ideal candidate should be flexible and have strong interpersonal and communication skills, and will be required to deal with queries in person, on the phone and by email.
• Have experience in administration
• Excellent organisational skills, with the ability to prioritise admin tasks whilst being resilient and able to cope well under tight deadlines and flexible as per business requirements
• Preparing, organising and storing information in paper and digital form.
• Must be a self-motivated with strong attention to detail
• Competent in Microsoft packages especially excel and powerpoint presentations Fluent in spoken and written english
• Previous background in finance preferred
  
  

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Analytical Thinking, Bonus Program Design, Communication, Compensation Analysis, Compensation Benchmarking, Compensation Strategy, Compensation Structuring, Creativity, Data Analysis, Data Storytelling, Embracing Change, Emotional Regulation, Empathy, Equity Compensation, Executive Compensation, Financial Planning, Financial Reporting, Human Resources (HR) Policies, Incentive Compensation, Incentive Programs, Inclusion, Intellectual Curiosity {+ 13 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date