Priority Projects Monitoring Projects Senior Specialist JOB

1 Job Details

Job Title: Priority Projects Monitoring Projects Senior Specialist

Department: Executive Affairs Department

Section: Priority Projects Monitoring Section

Direct Manager: Priority Projects Monitoring Section Head

Direct Reports: Not Applicable

2 Role Purpose

Monitor the delivery of priority projects and initiatives as assigned by top management, while ensuring alignment with defined objectives and expected standards. Provide necessary support throughout various stages of the assigned projects ensuring that they are implemented in accordance with best practices and standards, and in line with approved timetables and financial allocations.

3 Key Responsibilities

Priority Projects Management Operations

• Monitor priority project schedule, budget, and quality against plan and recommend changes in case of any issues.


• Ensure priority project deliverables and outputs are in line with the required standards and expectations.


• Coordinate with project owners, internal and external stakeholders to follow up on projects and their progress ensuring successful implementation of projects.


• Ensure effective communication with the stakeholders and project managers throughout the project.


• Contribute to project planning including development of project charters and relevant back-end material to support in reporting, tracking and keeping record of project developments.


• Continuously monitor the progress of projects and ensure the relevant data is collected as per set schedule.


• Conduct evidence-based assessments and quantitative and qualitative analysis.


• Monitor project closure processes and ensure that a checklist is created for all assigned projects.


• Ensure relevant stakeholders are periodically kept up to date, providing them required information or data.


• Provide continuous support to project teams on monitoring, governing and on reporting.


• Contribute in development of metrics to evaluate and measure the success of projects and suggest necessary improvements as needed.


• Identify creative ways in solving complex problems in a short amount of time.


• Provide strategic analytical thinking and reporting recommendations that will drive and monitor performance.

Budgets and Relationships Management

• Monitor budgets allocation based on needs and requirements.


• Build and foster relationships with internal and external relevant stakeholders to contribute as required in the delivery of priority projects and initiatives.

Documentation and Reporting

• Ensure reporting alignment, consistent formatting, and a focus on improving and building out new reporting capabilities.


• Prepare periodical reports on the progress of priority projects and assignments including developments, potential risks and other required details and submit them to top management, as required.

Shared Activity

• Carry out any other duties and responsibilities related to the role at the request of the direct manager


• Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.


• Demonstrate compliance to organization’s values and ethics at all times to support the establishment of a value drive culture within the organization.


• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.


• Take an active role in the EHS initiative.


• Adhere to the DCT Occupational Safety and Health policy, regulations, and laws, and provide help to the Corporate EHS in executing the OSHMS.


• Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately to the concerned person and participate in the investigation of OSH incidents, as required.


• Wear the necessary Personal Protective Equipment (PPE) when applicable.

4 Communication and Business Relationships

Internal

• DCT Relevant Sectors / Departments

External

• Government Agencies


• Key Vendors & Suppliers


• Any Other Relevant Party

5 Qualifications

• Bachelor’s degree in Business Administration, Strategic Planning, or equivalent.

6 Experience

• 3 to 5 years of experience in Project Management role, or equivalent.

7 Skills

• Full professional English proficiency both in speaking and writing.


• Skilled in MS Office (PowerPoint, Word and Excel).


• Strong quantitative and qualitative analytical skills with the ability to interpret complex data and information.


• Administrative skills.


• Self-motivated with a proven ability to complete work in a timely manner.


• Attention to detail and rigorous approach to analysis and documentation.


• Strong problem-solving and critical-thinking skills.


• Strong communication and interpersonal skills.


• Proficiency in project management fundamentals, including the ability to manage multiple projects simultaneously and meet deadlines.