Procrurement & Business Administration Coordinator

Job Purpose

The Procurement and Business Administration Coordinator plays a key role in supporting procurement operations, vendor management, and business process administration. This position ensures procurement activities align with organizational goals and facilitates seamless day-to-day administrative operations. The role also supports process improvement initiatives and ensures adherence to company policies and compliance requirements.

Key Responsibilities

Procurement Coordination

• Prepare and process 3rd Party purchase orders, quotations, and supplier contracts in accordance with company policies.
• Assist in sourcing, evaluating, and selecting suppliers based on cost, quality, and delivery time.
• Prepare and monitor payment request
• Monitor and maintain procurement records and supplier databases.
• Follow up on purchase orders and deliveries to ensure timely receipt and resolve any discrepancies.
• Coordinate with internal departments to gather procurement requirements and specifications.
• Vendor and Contract Management
• Assist in the evaluation and onboarding of vendors.
• Maintain accurate and up-to-date contract records and vendor agreements.
• Ensure contract renewals, compliance, and performance tracking.
• Serve as a liaison between suppliers and internal stakeholders to resolve issues and maintain strong
• Business Process and Administration Support
• Provide general administrative support across departments including Facility Management
• Maintain organized filing systems for procurement and administrative records.
• Support the process and monitoring of office lease agreement and other administration contract agreements
• Document, review, and update procurement and administrative processes to improve efficiency and ensure consistency.
• Monitor workflow and ensure that business processes are followed according to internal controls and compliance standards.
• Participate in process mapping, reporting, and business improvement initiatives.
• Identify gaps and suggest enhancements to streamline procurement and administrative operations.
• Coordinate with other departments on automation and system improvement related to procurement and admin functions.
• Qualifications:
• Degree in Business administration, Supply Chain Management, or related field.
• Minimum of 3-5 years of experience in procurement, administrative coordination, or business operations.
• Strong understanding of procurement principles, business processes, and vendor management.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint); knowledge of procurement or ERP systems is an advantage.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple tasks and work independently under pressure.
• Preferred Competencies:
• Process-oriented mindset with attention to detail.
• Strong negotiation and analytical skills.
• Familiarity with ISO standards or business compliance frameworks is a plus.
• Team player with a collaborative approach.
  
  

FujifFilm - Who We Are

Fujifilm is a globally renowned innovator in imaging, healthcare, and information solutions. With a rich history spanning decades, Fujifilm has evolved into a leading provider of cutting-edge products and services, ranging from digital cameras and medical equipment to advanced materials and graphic arts solutions. Committed to sustainability and technological advancement, Fujifilm pioneer's groundbreaking solutions that empower businesses and individuals worldwide. Through a culture of creativity, collaboration, and customer-centricity, Fujifilm continues to shape the future of imaging and beyond, offering exciting opportunities for professionals to thrive in a dynamic and diverse work environment. Join us in our journey to inspire innovation and make a meaningful impact on society.

Diversity Equity and Inclusion

Fujifilm embraces diversity, equity, and inclusion (DE&I) as core values in our workplace culture. We foster an environment where all employees feel valued, respected, and empowered to contribute their unique perspectives and talents. By championing diversity, we drive innovation, creativity, and collaboration, ensuring a dynamic and inclusive workforce.

Seasoned professional involved in procurement of complex items, involving detailed specification development and analysis of competitive bids. Conducts value analysis studies. Analyses and evaluates bids on basis of transparent and objective criteria to determine optimum value. Investigates and qualifies suppliers, proposes long list and short list suppliers, is point of contact with those suppliers for exchange of commercial information. Negotiates contracts, actively involves Legal Department in order to obtain timely review of the respective contracts. Issues purchase orders and reviews and approves purchase requisitions. Investigates and qualifies suppliers.