Procurement Assistant Manager

MENA-Water


Date: 2 weeks ago
City: Sharjah
Contract type: Full time
Key Responsibilities

  • Manages and oversees overall supply chain operations, including purchasing, logistics, and stores.
  • Ensure that every process step functions effectively to avoid costs and delays.
  • Interact/coordinate with the various connected departments like sales, production, Installation, Electrical, and projects to establish time/cost-effectiveness and quality supply process.
  • Responsible for controlling all POs as directed by the supply chain team.
  • Ensure all purchase order confirmations are reviewed accurately and logged into the ERP(IPACK) system.
  • Perform administrative functions such as scheduling meetings and executing miscellaneous data extraction in the IPACK system.
  • Investigate discrepancies in all orders to resolve delivery and invoicing issues.
  • Monitor open orders and follow up with suppliers to ensure timely delivery.
  • Track and maintain inventory, perform month-end reconciliation, monitor stock ageing, and make appropriate recommendations.
  • Evaluate the Supply chain process continually to improve quality and time/cost efficiency.
  • Prepare and update monthly logistics and schedule to ensure on-time deliveries.
  • Review and monitor the delivery and payment terms mentioned in the IPO.
  • Representation in internal and external ISO audits.
  • Authorize to ask for any report from the logistics, purchase, and stores departments.
  • Authorize stock-taking on a monthly or surprise basis.
  • Coordinate between sales/project departments and customs and logistics departments.
  • Prepare L.P.O/I.P.O in IPACK and send it to the supplier.

Qualification & Experience

  • Minimum Qualifications: Bachelor’s Degree in Mechanical/Industrial in the related field.
  • Minimum Experience: 2 - 5 years post-qualification experience in a structured, progressive corporate environment.

Key Generic Skills

  • Ability to maintain an organized project tracking system.
  • Extensive judgment and originality in planning procurement strategies for large-scale acquisition Programs or systems.
  • Excellent interpersonal and problem-solving skills.
  • Attention to detail and documentation.
  • Knowledge of equipment and mechanical works.
  • Exposure to MS Office packages - Excel, Word, PowerPoint.
  • Good Oral & Written English & Arabic is a must.
  • UAE Driving License - Must.

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