Procurement Officer

Who we are:

GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun & Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.

What you'll be doing:

The role holder is responsible for managing IT, General Procurement and contracting related activities for GMG, in a transparent, timely and cost-efficient manner. The role holder is also responsible for managing the Group’s contractors and suppliers through prequalification, tendering, contracting and regular monitoring and for developing guidelines that govern the same.

Core Responsibility:

Assists in the development of the Departments policies, standards, rules and procedures for cost-effective procurement operations for materials, goods and services

Supervises the procurement & contract management activities guided by GMG groups policies, procedures and processes and carries-out any improvements required to enhance the workflow

Oversees physical verification and reconciliation of stock on monthly basis and ensures that these comply with the Group’s cost criteria

Maintains controls and manages consumption pattern, cost and inventory carrying cost etc. in order to set inventory controls and monitor storage cost

Manages competitive bidding process including the generation of RFPs/RFQs, as well as the receipt, opening, evaluation and the custody of received bids

Monitors contracts progress and payment status and ensures that appropriate reporting of project contract status is provided

Develops supplier sourcing strategies in consultation with the relevant stakeholders in order to optimize cost and quality

Manages and monitors negotiations with vendors/suppliers of major services and critical contracts prices, credit terms and other conditions of the agreement with the necessary Departments

People Management:

Ensures the development and maintenance of a vendor management system which includes all information related to contractors that GMG engages

Collaborates with Finance Department/Project Finance team on phasing of fund requirement for procurement

Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth

Functional/Technical Competencies:

Manages the archiving of all documentation related to the Procurement Department and ensures that it is updated and for future audit purposes. This should include the following (but is not limited to):

• Request for Information (RFI)
• Request for Quotation/Proposal (RFQ/RFP)
• Received proposals/quotations
• Quotation Comparison Sheet (QCS)
• Payments vouchers
• Other related documents