Programmes Executive (Temporary) - #24716

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Programmes Executive (Temporary)

Closing date

Job ID

Level

Location

Friday 15 September 2023

20230830

Executive

Alserkal Avenue

Temporary Position: September - December 2023

Key Responsibilities:

Alserkal Programming & Community Activations

• Assist in executing an exciting and rigorous multi-disciplinary public programme of talks, workshops, performances, film screenings and tours for the programmes happening in September, October, November, December 2023.

• Coordinate and deliver cohesive programmes that meet the organisation’s objectives.

• Work closely with the community relations team to develop activations based on community feedback and needs.

• Ensure community-led activations are successfully executed keeping in mind a focus on footfall and commercial promotion of community members’ products and services.

• Liaise with internal teams on warehouse takeovers by partners, educational institutions, design initiatives, etc.

• Assist in research to prepare for upcoming programmes.

Admin & Logistics

• Execute financial processes for all upcoming programmes: registration on Sage, raising PR, PO and GSR on Sage, Cash Reconciliation and Credit Card Reconciliation.

• Draft and share participation and services agreements with identified individuals and suppliers for upcoming programmes.

• Define all IT, AV and operational requirements for each programme and coordinate with the relevant teams.

• Coordinate on-ground execution of upcoming programmes.

• Coordinate and deliver cohesive plans, layouts and running orders for each programme.

• Coordinate content collation, including but limited to concept notes for programmes, briefing the marketing team on themes and inspirations, and assigning deadlines as required.

• Coordinate with Marketing, Events and Brand Activation Team and Facilities Manager, to ensure successful implementation of programmes.

Upcoming Programmes

• Support the coordination and execution of September Lates.

• Support the coordination and execution for November Art Week.

• Support the coordination and on ground execution of Sunday activations at the Avenue along with The Bus Experiment series.

• Support the coordination and preparation for Quoz Arts Fest 2023

• Support delivery of collaborations with other organizations on engagement activities alongside the Programmes Manager with a focus on content creation and control.

Required skills + experience

• 2+ years’ experience in a fast-paced, high-volume environment in a related field

• An in-depth understanding and appreciation of the current public engagement and positioning of Alserkal Avenue

• A demonstrable understanding of, and commitment to arts and culture

• Attention to detail and efficient problem solving

• Educated to a Bachelor’s degree level or equivalent and holding relevant professional qualifications.

• Excellent organisational and administrative skills

• Excellent writing and communication skills

• Work experience in the GCC or wider region desirable

• Excellent interpersonal skills and ability to work effectively as part of a team

• Ability to develop positive, cooperative relationships across functional boundaries.

• Self-motivated, with the ability to work within an ambiguous constantly changing environment

Position type and expected hours of work

• This is a full-time position. Days and hours of work are Monday through Friday, from 10am to 6pm. Saturdays, Sundays and overtime might be required during intense periods and/or during special projects and events.

• This job description summarises the main key responsibilities of your role but there may be other reasonable requests made and other responsibilities included from time to time.