Project Admin Assistant

Job Description

Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.

Responsibilities

Remarkable people, trusted by clients to design and advance the world.

Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.

#Wood #Dubai #Project Administrator

The role

This is an exciting opportunity for an experienced Project Admin Assistant to support our project controls team.

Our Clients and Projects

Designing the future. Transforming the world.

Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.

Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region

What We Can Offer

• Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones
  
  

Job Objective

• This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
  
  

Key Accountabilities & Responsibilities

• Assists project team with day-to-day support of the project or site
• Organizes and expedites flow of work through project or site and initiates follow up action
• Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
• Assists with setup, development and coordination of site-specific PMP and PIFs
• Sets up and maintains hard copy and electronic site file directories
• Issues and approves access to shared project drives and websites
• Ensures the correct functioning of facilities, office and/or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily time sheets
• Assists with onboarding/orientation of personnel
• Assists with internal and external project audits
• Arranges travel, accommodations and car rentals
• Prepares letters and memoranda for manager’s review
• Gathers data and material information to be billed
• Scans, emails, answers phones, makes copies
  
  

Working Relationships

Internal:

• Project Manager
• Project Coordinator
• Project Superintendent
• Field Team
  
  

External

• Liaises with clients and contractors
  
  

Level Of Influence & Decision-Making Authority

• Work is performed under general direction.
• Overall objectives and resource requirements are communicated to management
• Anticipates potential problems and proactively resolves complex problems by interfacing with departments on medium complexity projects.
• Overall performance is reviewed & evaluated.
  
  

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected

• High school education or equivalent is preferred.
  
  

Knowledge, Skills And Experience

• Five years of project/admin experience in the Engineering and Construction industry desirable.
• Senior Project Admin: At least 7-10 years of project/admin experience
• Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
• Oracle experience a plus
• Ability to correspond and interact with others in a courteous and professional manner
• Possess good organizational skills
• Self-motivated to learn
• Bilingual a plus
• Must have valid Driver's License
  
  

Personal Attributes

• Exceptional organisational skills
• Effective organization & planning skills
• Ability to handle multiple tasks and changing priorities in a fast paced environment
• Understands and controls one’s emotions with empathy for others
• Use effective verbal and written communication skills
• clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to
• understand others perspectives.
• Uses initiative and a proactive approach to problem solving
• Commitment to continuous improvement
• Demonstrates commitment to Wood Values, Visions & Behaviour
  
  

About Us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.