Project Co-ordinator/ Team Assistant - Innovation Centre

A Snapshot of Your Day

You will play a crucial role in supporting the planning, execution, and completion of various projects within the organization. This position requires a detail-oriented individual with strong organizational and communication skills, capable of coordinating team activities, managing schedules, and ensuring that project milestones are met. Your ability to assist in the identification and implementation of efficient processes will be key to fostering a collaborative and productive work environment.

How You’ll Make An Impact / Responsibilities

• Assist staff, managers, engineers, and other team members with work activities.
• Assist in managing the office operations, and arranging internal and external meetings, including meeting room bookings, IT tools checks, catering services, etc.
• Maintain office inventory and procurement of office supplies as needed.
• Organize internal and external events and represent the company as needed.
• Assist staff with travel arrangements and timely submittal of expense reports.
• On- and off-boarding of staff, including administrative processing (company ID, access authorizations), as well as ordering IT equipment for the team and supporting IT administration (drive management, access rights).
• Maintain office and department-wide communications.
• Maintain office templates and tools updated.
• Maintain electronic and paper records, ensuring information is organized and easily accessible.
• Coordinate domestic and international shipping and mail services as needed.
• Ensure the team has timely access to tools and supplies needed for the job.
• Supervise and coordinate the schedules of multiple staff members.
• Handle correspondence, including responding when appropriate in English (e-mails, phone calls, and meeting requests) and coordinate the calendar to prioritize a high volume of appointments and travel requirements.
• Look after internal and external visitors and coordinate meetings including the preparation of agendas, presentation material/pre-reads, and minutes of meetings.
• Type, compile, and prepare reports, graphics, and presentations as part of individual strategic projects.
• Comply with all internal and external rules and regulations, including custom export control, RI rules, department-specific work instructions, provisions of the Integrated Management System manual, etc.
  
  
  

What You Bring / Skills, Capabilities

• Professional Team Assistant experience level required.
• Graduated with a professional degree.
• Very good English language skills. Professional written and verbal communication skills.
• Very good knowledge of MS Office (Outlook, Word, Excel, PowerPoint, MS Teams, etc.) as well as SE-internal tools (E2E Travel, Ariba, MDG, SAP, etc.).
• Adaptable, innovative, and willing to learn new skills.
• Attention to detail, stress resistance, and time management skills.
  
  
  

About The Role

• Location: Siemens Energy Innovation Center, Abu Dhabi
• Full-time with a flexible schedule, Remote vs. Office Attendance
• Work with a dynamic team.
  
  
  

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. We meet the growing energy demand across 90+ countries while ensuring our climate is protected. With more than 92,000 dedicated employees, we not only generate electricity for over 16% of the global community, but we’re also using our technology to help protect people and the environment.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion and our combined creative energy is fuelled by over 130 nationalities.

Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

We value equal opportunities and welcome applications from people with disabilities.