Project Coordinator (Live Events)

The Project Co-ordinator & Operations Support role is a central point of contact for ensuring the smooth day-to-day running of administrative and operational functions across the company. Working closely with the Production Management team, Operations, Heads of Department, and staff, the role provides proactive support in scheduling, logistics, record-keeping, and project coordination. By managing critical processes and maintaining clear communication between teams, this position helps ensure projects and events are delivered efficiently, on time, and to the company’s high standards.

• Previous administration experience within an office environment.
• Strong communication - fluent in English, both verbal and written, with excellent interpersonal skills.
• Excellent administrative skills.
• Able to work independently and perform under pressure.
• Attention to detail and high level of accuracy
• Ability to take ownership of problems and act quickly.
• Competent level of computer skills. ( Microsoft Outlook, Word, Excel)
• Mature approach to dealing with people at all levels of the organisation.
• Ability to learn and retain information within a reasonable time frame.
• Reliable with a good time keeping record.
• Prepared to work additional hours if necessary.
• Provide day-to-day administrative support to the team and, where necessary, to the Accounts Department.
• Implement and maintain procedures to ensure continuity of administrative services at all times.
• Update the company crew booking system daily to maintain accurate records.
• Manage daily crew movement reports and lieu days.
• Coordinate accreditation and catering requirements for each site.
• Arrange flight and hotel bookings as required for events.
• Compile shipping documents and maintain records of all equipment shipped in and out of the company.
• Assist with sourcing freelancers and arranging related logistics and visas.
• Support purchase order processing.
• Provide reception cover when required, including typing and distribution of purchase orders.
• Assist with the Office Manager’s duties when necessary.
• Ensure all company policies, rules, procedures, and obligations are followed in carrying out the above duties.
  
  
  

The above list of duties and responsibilities is not exhaustive. Employees may be required to undertake additional tasks in line with the general scope and profile of the role.