Public Relations Specialist/Administrator

Overview

Applied Technology and Management (ATM), a Geosyntec Company, is looking for a Public Relations Specialist/Administrator in Dubai or Abu Dhabi, UAE. The position assists the General Manager in assisting with work visa applications for foreign hires, maintaining employee data in the UAE government portals such as the Ministry of Labor (MOL) and Wage Protection System (WPS), and supporting marketing activities involving proposals, and providing general administration to support the growing business in the United Arab Emirates.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/ .

Essential Duties And Responsibilities

• Coordinate with all agencies for processing work permits, labour cards, residence visas, and Emirates IDs for foreigners, including renewals and cancellations of visas, ensuring compliance with United Arab Emirates and immigration regulations;
• Maintain employee and company data in government portals: Wage Protection System (WPS), VAT registrations, etc.;
• Coordinate between the company and vendors to ensure all applications and paperwork related to the government and company requirements are submitted promptly;
• Maintain confidentiality and security of company and employee records at all times;
• Help obtain and renew business licenses, permits, and approvals from relevant government bodies;
• Coordinate with HR and the General Manager regarding upcoming new hires; and
• Support general administration activities of the company and assist the General Manager.
  
  

Human Resources (HR) Point Of Contact Duties

• Ensure all hires and updated employee records are forwarded to Corporate HR for file retention.
• Ensure all hires provide the required employment documents and copies are provided to HR.
• Direct all employment verification requests for current/former employees to HR.
• Ensure employee leaves, status changes, life events, position/manager/pay changes, etc., are communicated timely to HR, and are in line with company policies and procedures.
• Ensure all company policy and benefits questions are directed to HR.
  
  

Other Administrative Duties

• Process proposal or business development letters, memoranda, and local reports of varying complexity, and confidentiality using Microsoft Office Software.
• Maintain employee information specific to projects, and Professional Licenses for consulting staff; update license dates in HR portal or direct employees to update directly.
• Facilitate consulting staff resume updates and distribute as needed.
• Prepare applications to requests for proposals (RFPs); assist in final review process and quality assurance and consistency on proposals, contracts, and final reports.
• Assist with ongoing marketing activities involving client contact, preparation and maintenance of mailing lists, preparation of Statements of Qualifications (SOQs), and perform required follow-up.
• May perform additional project accounting duties at the request of the Branch Manager.
  
  

Skills, Experience And Qualifications

• A high school diploma and six (6) years of experience in work visa processing, administration, document control or a similar role, preferably within the engineering, construction, or consulting industry; or equivalent combination of education and experience. (required)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with government databases and online government platforms. (required)
• Effective verbal and written communication with managers, staff, clients, and others in both English.