Receptionist

Job Title: Receptionist

Location: Dubai

Salary: AED 3,500 – 4,000

Job Code: 234/002/863

Industry: Trading

Job Brief:

Our client in the trading industry is hiring a highly organized and professional Receptionist to manage front desk operations, provide administrative support, and coordinate with various departments. This role requires a friendly personality, strong multitasking abilities, and excellent communication skills to maintain a positive first impression and ensure smooth office operations.

Job Responsibilities:

• Greet and assist visitors, clients, and vendors in a courteous and professional manner.
• Answer and direct incoming phone calls, emails, and inquiries.
• Maintain office attendance records and support daily updates for on-site and in-office employees.
• Enter daily timesheets, overtime details, and employee data into the internal software.
• Coordinate with authorities for gate passes and work permits as required.
• Manage office supplies, pantry inventory, and ensure timely replenishment.
• Monitor and recharge company accounts such as SALIK and similar; prepare monthly usage summaries.
• Download utility and telecom bills, ensure timely payments, and prepare detailed reports for management.
• Assist in renewing vehicle registrations and insurance, processing traffic fines, and handling vehicle-related claims.
• Coordinate flight bookings for staff and prepare related payment documentation.
• Maintain up-to-date employee records, including passport, visa, EID, and documentation on internal systems.
• Provide clerical and administrative support to various departments, including HR and finance.
• Maintain company records and documentation such as trade licenses, tenancy contracts, and other certificates.

Job Requirements:

• Bachelor’s degree or diploma in Business Administration or related field preferred.
• 2–4 years of experience in a front desk, administrative, or receptionist role in the UAE.
• Strong communication and interpersonal skills with a professional demeanor.
• Good command of MS Office (Excel, Word, Outlook); familiarity with ERP software.
• Knowledge of UAE portals such as JAFZA, Etisalat, and other authorities.
• Ability to handle sensitive documents and multitask in a fast-paced environment.