Receptionist cum Admin

Job Title: Receptionist cum Admin

Location: Dubai

Salary: AED 4,000 - 5,000

Job Code: 027/001/930

Industry: Manufacturing

Job Brief:

A well-rounded Receptionist cum Admin is required to ensure smooth front-desk operations and provide essential administrative support. The ideal candidate will be the first point of contact for visitors and staff, managing daily office tasks, coordinating logistics, and maintaining a professional office environment. This role demands strong communication skills, attention to detail, and the ability to multitask in a fast-paced setting.

Job Responsibilities:

• Answer and direct phone calls promptly and professionally.
• Manage the reception area, ensuring it is clean, organized, and presentable.
• Handle incoming and outgoing mail, packages, courier services, and office supplies (stationery, pantry items).
• Schedule and coordinate meetings and events, including booking meeting rooms.
• Maintain organized records and filing systems.
• Greet visitors and guide them to the appropriate department or individual.
• Oversee vehicle management, including allocation, contract renewals, and maintaining related documentation.
• Respond to inquiries via phone and email in a timely and courteous manner.
• Supervise office support staff (office boys, cleaners) to ensure duties are completed effectively and on time.
• Book travel tickets and coordinate staff travel requirements.

Job Requirements:

• Minimum 3 years of experience in a similar receptionist and administrative role.
• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Ability to maintain confidentiality and handle sensitive information.
• Experience in office vendor coordination and basic facility management is a plus.
• Familiarity with filing systems, record-keeping, and basic logistics.