Receptionist - UAE National

Job Title: Receptionist (UAE Nationals only)

Location: A Private School in Al Ain, UAE

Job Summary:

The Receptionist at School plays a vital role in providing an exceptional first impression for students, parents, staff, and visitors. This position requires excellent interpersonal and organizational skills, as well as a proactive approach to handling day-to-day administrative tasks in a busy school environment.

Key Responsibilities:

• Front Desk Management
• Greet and welcome visitors, students, and parents, providing assistance and answering inquiries in a warm and professional manner.
• Maintain security by monitoring visitor sign-in/out processes and issuing visitor badges as required.
• Communication
• Answer and direct phone calls, take messages, and respond to emails promptly.
• Communicate effectively with staff, students, and parents, ensuring information is shared accurately and promptly.
• Administrative Support
• Manage student attendance records, including late arrivals and early departures, and report any irregularities to the appropriate staff.
• Assist with scheduling appointments, meetings, and tours of the school for prospective families.
• Coordinate mail distribution, handle incoming/outgoing packages, and manage office supplies inventory.
• Student and Parent Support
• Provide support to students in need of minor assistance, such as forgotten items or basic first aid (following proper school protocols).
• Assist parents with information on school events, schedules, and any other relevant inquiries.
• Record-Keeping and Data Entry
• Maintain accurate records in school databases, including contact details, visitor logs, and emergency contacts.
• Assist with preparing reports, presentations, and other documents as needed.
• Event and Activity Coordination
• Help organize and coordinate school events, such as parent-teacher meetings, assemblies, and special activities.
• Manage the reception area, ensuring it is tidy, welcoming, and stocked with up-to-date information materials.
  

Requirements

Qualifications:

• High school diploma or equivalent; additional qualifications in administration or related field are a plus.
• Proven experience as a receptionist, administrative assistant, or similar role.
• Excellent communication and interpersonal skills, with a friendly and approachable demeanor.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and basic knowledge of school management software.
• Ability to multitask, work under pressure, and maintain confidentiality.
  
  

Preferred Skills:

• Previous experience working in a school or educational setting.
• Basic knowledge of first aid (certification is a plus).
• Strong organizational and time-management skills.
  
  

Working Hours:

Full time contract with flexible working hours.

Benefits

Salary: AED 5000

Benefits: as per UAE labor laws