Sales Coordinator
Sofitel
Date: 1 hour ago
City: Ras al-Khaimah
Contract type: Full time
Company Description
Sofitel Al Hamra Beach Resort
Job Description
Oversee all administrative functions for the Sales & Marketing Department, ensuring tasks are completed accurately, efficiently, and on time
Sales & Marketing Administrative Support Tasks
Sofitel Al Hamra Beach Resort
Job Description
Oversee all administrative functions for the Sales & Marketing Department, ensuring tasks are completed accurately, efficiently, and on time
Sales & Marketing Administrative Support Tasks
- Collaborate with internal teams and external vendors to ensure timely delivery of projects.
- Prepare reports, dashboards, and presentations for senior management.
- Manage internal calendars for sales activities and marketing deadlines.
- Coordinate travel arrangements and meeting logistics for the sales & marketing team.
- Liaise between the client, sales & marketing, and operations team to ensure seamless execution of fam trips, hosted stays, meetings and sales entertainment events.
- Attend internal sales, marketing, and departmental meetings to take accurate and organized notes.
- Prepare and distribute meeting agendas, minutes, and action item summaries to relevant stakeholders.
- Track and follow up on action items, deadlines, and responsibilities discussed in meetings.
- Schedule and coordinate meetings, including room bookings, attendee invites, and technology setup (e.g., video conferencing).
- Maintain a shared digital archive of meeting notes and relevant documents for team reference.
- Keep the Sales Office organized, tidy, and well-stocked, while monitoring office supplies to minimize waste.
- Ensure all marketing materials and communications align with Sofitel’s luxury brand identity and guidelines.
- Implement and maintain an effective filing system (both electronic and manual) for department records and correspondence.
- Assist in the creation, implementation, and management of marketing campaigns to promote the hotel’s offerings across leisure, F&B, wellness, and events
- Support leisure segment sales operational/ administrative activities as required by the head of segment.
- Assist in collecting and verifying attendance records, shift schedules, and overtime hours for the sales and marketing team.
- Prepare and submit monthly timesheets or attendance summaries to the HR/payroll department.
- Track and maintain records of team leave requests (sick days, vacation, etc.) to ensure accurate payroll processing.
- Coordinate with HR to ensure new hires, promotions, or departures in the department are correctly reflected in payroll updates.
- Ensure timely submission of payroll-related documentation such as commission reports, bonuses, and incentive payouts.
- Maintain confidentiality and security of all payroll and personnel-related information.
- Liaise with the payroll or HR department regarding discrepancies, adjustments, or staff inquiries related to compensation
- Maintain organized records of vendor invoices, payments, and contracts.
- Track marketing and sales expenses to ensure they align with the approved budget.
- Prepare purchase orders and ensure timely payment processing with the finance department.
- Help forecast sales figures and financial goals based on historical data and market trends.
- Assist with drafting and processing vendor/ supplier contracts, ensuring correct rates and terms are applied
- Organize and provide documentation for internal or external audits.
- Ensure adherence to company policies regarding financial transactions and record-keeping.
- Safeguard financial and client-related documents with the highest level of confidentiality.
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