Secretary

Resume.ae- Division of Amourion Group


Date: 3 weeks ago
City: Dubai
Contract type: Full time
Job Title : Secretary

Category : Customer Service/Telemarketing / Receptionist

ALSARAY aluminum & steel structure

Posted Date : 04/17/2022

Job Description

Your responsibilities:

  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Prepare responses to correspondence containing routine inquiries.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepare agendas and make arrangements for committee, board, and other meetings.
  • Make travel arrangements for executives.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Compile, transcribe, and distribute minutes of meetings.
  • Manage and maintain executives' schedules.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
  • Set up and oversee administrative policies and procedures for offices and/or organizations.
  • Supervise and train other clerical staff.
  • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Interpret administrative and operating policies and procedures for employees.

To succeed in this role, you should have the following skills and experience:

  • Relevant experience performing a variety of administrative support functions.
  • Computer skills including ability to operate MS Office and other word processing programs at a highly proficient level.
  • Knowledge in Oracle system is an advantage.
  • Experience in project coordination, correspondences, etc.

Language

  • Communication proficiency in English and Arabic - verbal and written

Location:

Dubai – Deira

Benefits Offered : As per the UAE law

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