Secretary / Admin Assistant - Grand Technology

Qureos


Date: 2 weeks ago
City: Dubai
Contract type: Contractor
Key Responsibilities

  • Perform general administrative tasks and other clerical duties.
  • Maintain both digital and manual filing systems to ensure organized recordkeeping.
  • Draft and manage correspondence, including letters and emails.
  • Provide comprehensive secretarial and administrative support to the Directors, General Manager, and Accounts Department.
  • Manage and update the DAFZA portal efficiently.
  • Prepare and submit required documents to respective Consulates for visa processing.
  • Maintain a document register, track expiry dates, and process renewals for company documents such as trade licenses, leases, establishment cards, insurance, and PO Box.
  • Handle employees’ visa renewals and ensure timely processing.
  • Support the Content Acquisition and Marketing team by conducting research and gathering relevant information.
  • Oversee general office management and day-to-day operational needs.
  • Maintain accurate records of customer contract agreements and content-related documentation.
  • Organize and manage filing systems for contracts, agreements, and financial records.
  • Prepare, submit, and reconcile expense reports, including managing petty cash transactions.
  • Handle VAT filing in compliance with regulatory requirements.
  • Prepare quotations, delivery notes, and receipt vouchers as required.
  • Process purchase orders and ensure timely coordination with customers.
  • Prepare and send invoices, ensuring accurate and timely payment processing.
  • Generate and share management reports, including purchase order reports and accounts receivable statements.
  • Follow up on outstanding payments via email and telephone correspondence.
  • Process bank transactions, including cash, cheque, and online payments, accurately and securely.
  • Coordinate and manage all aspects of incoming international shipments, including tracking, documentation, and ensuring timely delivery to the designated warehouse.
  • Manage and maintain QuickBooks Online for accounting and financial tracking.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Director Of Sales Damascus Syria

Legacy Hotels Holding, Dubai
10 hours ago
Job DescriptionAs the Director of Sales at the Royal Semiramis in Damascus, Syria, you play a pivotal role in driving revenue growth and market expansion for our hotel. Leveraging your extensive sales leadership experience, you will be responsible for developing and executing strategic sales initiatives, managing key client relationships, and leading a high-performance sales team. Your focus on achieving and...

Client Advisor

Prada, Dubai
11 hours ago
Founded in 1913 in Italy, the Prada Group was built on a tradition of excellence and with a vision of innovation. The Group, a world leader in the luxury sector, operates in more than 45 countries with the PRADA, Miu Miu, Church’s and Car Shoe brands, and has employees of over 100 nationalities. JOB PURPOSE To be the “ambassador” who...

Social Media Manager

MINIMALIST, Dubai
15 hours ago
About usMinimalist.ae is a local brand founded in 2016 in Dubai that designs and manufactures elegant, high-quality watches, jewelry, handbags, perfumes, and leather goods designed to enhance personal style. With two stores now open in the UAE, we focus on simple yet sophisticated designs, with specifically our Arabic numeral watches being known for their timeless appeal. Minimalist believes in simplicity...