Secretary / Admin Assistant

Burjline Builders


Date: 10 hours ago
City: Dubai
Contract type: Contractor
Key Responsibilities

  • Perform general administrative tasks and other clerical duties.
  • Maintain both digital and manual filing systems to ensure organized recordkeeping.
  • Draft and manage correspondence, including letters and emails.
  • Provide comprehensive secretarial and administrative support to the Directors, General Manager, and Accounts Department.
  • Manage and update the DAFZA portal efficiently.
  • Prepare and submit required documents to respective Consulates for visa processing.
  • Maintain a document register, track expiry dates, and process renewals for company documents such as trade licenses, leases, establishment cards, insurance, and PO Box.
  • Handle employees’ visa renewals and ensure timely processing.
  • Support the Content Acquisition and Marketing team by conducting research and gathering relevant information.
  • Oversee general office management and day-to-day operational needs.
  • Maintain accurate records of customer contract agreements and content-related documentation.
  • Organize and manage filing systems for contracts, agreements, and financial records.
  • Prepare, submit, and reconcile expense reports, including managing petty cash transactions.
  • Handle VAT filing in compliance with regulatory requirements.
  • Prepare quotations, delivery notes, and receipt vouchers as required.
  • Process purchase orders and ensure timely coordination with customers.
  • Prepare and send invoices, ensuring accurate and timely payment processing.
  • Generate and share management reports, including purchase order reports and accounts receivable statements.
  • Follow up on outstanding payments via email and telephone correspondence.
  • Process bank transactions, including cash, cheque, and online payments, accurately and securely.
  • Coordinate and manage all aspects of incoming international shipments, including tracking, documentation, and ensuring timely delivery to the designated warehouse.
  • Manage and maintain QuickBooks Online for accounting and financial tracking.

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