Secretary / Admin Assistant

Burjline Builders


Date: 3 weeks ago
City: Dubai
Contract type: Contractor
Key Responsibilities

  • Perform general administrative tasks and other clerical duties.
  • Maintain both digital and manual filing systems to ensure organized recordkeeping.
  • Draft and manage correspondence, including letters and emails.
  • Provide comprehensive secretarial and administrative support to the Directors, General Manager, and Accounts Department.
  • Manage and update the DAFZA portal efficiently.
  • Prepare and submit required documents to respective Consulates for visa processing.
  • Maintain a document register, track expiry dates, and process renewals for company documents such as trade licenses, leases, establishment cards, insurance, and PO Box.
  • Handle employees’ visa renewals and ensure timely processing.
  • Support the Content Acquisition and Marketing team by conducting research and gathering relevant information.
  • Oversee general office management and day-to-day operational needs.
  • Maintain accurate records of customer contract agreements and content-related documentation.
  • Organize and manage filing systems for contracts, agreements, and financial records.
  • Prepare, submit, and reconcile expense reports, including managing petty cash transactions.
  • Handle VAT filing in compliance with regulatory requirements.
  • Prepare quotations, delivery notes, and receipt vouchers as required.
  • Process purchase orders and ensure timely coordination with customers.
  • Prepare and send invoices, ensuring accurate and timely payment processing.
  • Generate and share management reports, including purchase order reports and accounts receivable statements.
  • Follow up on outstanding payments via email and telephone correspondence.
  • Process bank transactions, including cash, cheque, and online payments, accurately and securely.
  • Coordinate and manage all aspects of incoming international shipments, including tracking, documentation, and ensuring timely delivery to the designated warehouse.
  • Manage and maintain QuickBooks Online for accounting and financial tracking.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Pricing Specialist - (Emirati Talent)

ABB, Dubai
1 hour ago
At ABB, we help industries outrun - leaner and cleaner. Here, progress is an expectation - for you, your team, and the world. As a global market leader, we’ll give you what you need to make it happen. It won’t always be easy, growing takes grit. But at ABB, you’ll never run alone. Run what runs the world.This Position reports...

Commissioning Electro Lead – Dubai

Dovre, Dubai
1 hour ago
The Commissioning Electro Lead will act and report to Commissioning Manager, will be an integral part of PDE Project Team, working collaboratively within the PDE organization, systems, plans, procedures, and methods.The Electro Lead will be responsible for follow-up of all activities related to the electrification of the Rosebank FPSO, responsible for providing planning input, direction, guidance, and supervision of commissioning...

Customer support engineer - Middle East region - F/M

Exail, Dubai
6 hours ago
As a Customer Support Engineer based in the UAE, you'll be the crucial link between Exail's innovative technology and our valued clients in the Middle East. You'll ensure the seamless integration and operation of our diverse product range, including maritime navigation, motion simulation, and USV systems. This role offers a unique opportunity to gain hands-on experience with a wide spectrum...