Secretary / Admin Assistant
Grand Technology
Date: 3 weeks ago
City: Dubai
Contract type: Full time
Key Responsibilities
- Perform general administrative tasks and other clerical duties.
- Maintain both digital and manual filing systems to ensure organized recordkeeping.
- Draft and manage correspondence, including letters and emails.
- Provide comprehensive secretarial and administrative support to the Directors, General Manager, and Accounts Department.
- Manage and update the DAFZA portal efficiently.
- Prepare and submit required documents to respective Consulates for visa processing.
- Maintain a document register, track expiry dates, and process renewals for company documents such as trade licenses, leases, establishment cards, insurance, and PO Box.
- Handle employees’ visa renewals and ensure timely processing.
- Support the Content Acquisition and Marketing team by conducting research and gathering relevant information.
- Oversee general office management and day-to-day operational needs.
- Maintain accurate records of customer contract agreements and content-related documentation.
- Organize and manage filing systems for contracts, agreements, and financial records.
- Prepare, submit, and reconcile expense reports, including managing petty cash transactions.
- Handle VAT filing in compliance with regulatory requirements.
- Prepare quotations, delivery notes, and receipt vouchers as required.
- Process purchase orders and ensure timely coordination with customers.
- Prepare and send invoices, ensuring accurate and timely payment processing.
- Generate and share management reports, including purchase order reports and accounts receivable statements.
- Follow up on outstanding payments via email and telephone correspondence.
- Process bank transactions, including cash, cheque, and online payments, accurately and securely.
- Coordinate and manage all aspects of incoming international shipments, including tracking, documentation, and ensuring timely delivery to the designated warehouse.
- Manage and maintain QuickBooks Online for accounting and financial tracking.
How to apply
To apply for this job you need to authorize on our website. If you don't have an account yet, please register.
Post a resumeSimilar jobs
Commis Chef – Pastry
Hyatt Centric,
Dubai
9 hours ago
Organization- Hyatt Centric Jumeirah DubaiSummaryAt Hyatt Centric Jumeirah, we’re not just offering a job, we’re offering an opportunity to be part of an exceptional team in one of the most exciting and dynamic hotel brands. Situated in the heart of Jumeirah, with stunning views of the Arabian Gulf, we create memorable experiences for our guests while providing our associates with...
Performance Marketing Manager Web
TALENTMATE,
Dubai
12 hours ago
Job DescriptionAbout RevolutPeople deserve more from their money. More visibility, more control, and more freedom. Since 2015, Revolut has been on a mission to deliver just that. Our powerhouse of products — including spending, saving, investing, exchanging, travelling, and more — help our 65+ million customers get more from their money every day.As we continue our lightning-fast growth, 2 things...
PR & Media Manager
A. Lange & Söhne,
Dubai
13 hours ago
MAIN PURPOSEThe PR & Media manager is a key contributor to manage and execute the PR & Media strategy in accordance with the Maison guidelines to support the business objectives and the growth of Maison in the region by maximizing the brand’s exposure, impact and image.With the aim of increasing brand visibility & awareness among the right audience, in line...
