Secretary / Administrator-Site based

Job Description

Remarkable people, trusted by clients to design and advance the world.

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory. 

Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What We Can Offer

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business 
• Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market 
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5 - year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests 
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession 
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field
  
  

Responsibilities

Key Responsibilities:

• Manage On-Site Security Documentation Oversee and maintain all physical security records, including access control logs, surveillance data, and perimeter monitoring reports.
• Coordinate with Internal and External Stakeholders Liaise with subcontractors, vendors, and local authorities to ensure adherence to project-specific security procedures and protocols.
• Maintain Security Records and Systems Keep site security plans, visitor management systems, and personnel access databases updated and organized.
• Monitor and Escalate Site Incidents Track site activities for any security breaches or safety violations, documenting occurrences and escalating as required.
• Conduct Routine Checks and Audits Support routine inspections of security infrastructure and assist with audit preparations to ensure compliance and operational readiness.
• Assist with Emergency Planning Provide administrative support for emergency response strategies, participate in drills, and log incident investigations.
• Facilitate Security Awareness Prepare and circulate briefings for staff and visitors on site-specific security guidelines and emergency protocols.
• Generate Reports and Summaries Compile regular updates on security metrics, incident trends, and recommended improvements for management review.
  
  

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected

• 5–8 years of relevant experience in site security administration within oil & gas, petrochemical, or industrial environments
• In-depth knowledge of access control systems, surveillance technologies, and incident response protocols
• Proficiency in Microsoft PowerPoint and Adobe Creative Suite for presentations, training briefs, and reporting
• Exceptional attention to detail and a creative approach to documentation and visual communications
• Strong communication and interpersonal skills, with the ability to collaborate across departments and with external stakeholders
• Comfortable working in a site office-based environment in Abu Dhabi, with readiness to support operations across project phases
  
  

About Us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.