Secretary cum Receptionist - Temporary - #33199

Ghobash Trading And Investment Co. Ltd.

Date: 2 weeks ago
City: Abu Dhabi
Contract type: Full time
Company Description

Ghobash Trading & Investment (GTI) is actively engaged in multi-asset class investment activities across various geographies. These activities are carried out by a highly qualified and experienced in-house team of investment professionals. The team uses an ‘Asset Allocation Matrix’ to realize risk adjusted returns on invested capital over a long-term period.

The Company’s investment activities include direct investments in startups, taking stakes in established businesses, acquisitions of business enterprises and setting-up new businesses through collaborative joint venture route.

GTI is also active in private financial investments, including private equity and debt, venture capital, real estate, and publicly listed financial investments.

Job Description
  • Provide clerical and administrative support, either as a team or individually.
  • Maintain all Office Management files (filling system).
  • Keep a log of all in-coming enquiries and inform supervisor.
  • Type charts reports, memos and e-mails requested by supervisor in assisting necessary copies and transparencies.
  • Prepare draft correspondence to the incoming mail, reports as assigned and other documents independently
  • Maintain complete and allocate filing system for forms, records, create databases.
  • Sorts, labels, files, and retrieves documents, or other materials and produce presentations, reports, and documents etc.
  • Receive and screen incoming calls and visitors, take and relay messages, respond to requests for information determines which are priority matters, and inform Supervisor accordingly.
  • Arrange, maintain, coordinate and schedule meetings or appointments.
  • Assist in the preparation of presentation developed on Power Point.
  • Prepare Excel Spread and formats sheets when needed.
  • Responsible for mail pickup and distribution.
  • Maintain follow-up file to ensure replies on questions, comments.
  • Handle travel arrangements, perform research, handing hotel bookings.
  • Coordinate with the Office Assistant for tea, or coffee to guest / staff whenever required.
  • Coordinate with Office Assistant to ensure that offices, the reception area, the conference rooms and the kitchens are kept clean and tidy at all times.
  • Attend any other duties within the scope of this function as and when required.

  • Bachelor’s degree in any discipline from a recognised University/Institution.

Additional Information
  • The Technical competences encompass advanced skills in operating Microsoft Office Applications (Excel, Power Point and Word).
  • Typing skills exceeding 50 words a minute, good knowledge of Business English (Arabic is a plus).
  • The capability of drafting correspondence and a successful track record in similar duties.

Experience Requirements:

  • Minimum of 3-5 years of experience in a similar role, 3-4 years out of which handling correspondence, reports, chart, etc.
  • Entering, retrieving and updating as well as exerting systematic follow-up constitute as essential part of the work.
  • Excellent command of written and spoken English. Arabic would be an advantage.
  • Good typing skills, good knowledge of Business English (Arabic is a plus), the capability of drafting correspondence and a successful track record in similar duties.

Attributes and Behaviours:

  • Familiarity with office organization and optimization techniques.
  • High degree of multi-tasking and time management capability.
  • Excellent written and verbal communication skills.
  • Integrity and professionalism.
  • Professional attitude and pleasant appearance.
  • Ability to be resourceful and proactive when issues arise.

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