Secretary cum Receptionist - Temporary - #33199

Ghobash Trading & Investment (GTI) is actively engaged in multi-asset class investment activities across various geographies. These activities are carried out by a highly qualified and experienced in-house team of investment professionals. The team uses an ‘Asset Allocation Matrix’ to realize risk adjusted returns on invested capital over a long-term period.

The Company’s investment activities include direct investments in startups, taking stakes in established businesses, acquisitions of business enterprises and setting-up new businesses through collaborative joint venture route.

GTI is also active in private financial investments, including private equity and debt, venture capital, real estate, and publicly listed financial investments.

• Provide clerical and administrative support, either as a team or individually.
• Maintain all Office Management files (filling system).
• Keep a log of all in-coming enquiries and inform supervisor.
• Type charts reports, memos and e-mails requested by supervisor in assisting necessary copies and transparencies.
• Prepare draft correspondence to the incoming mail, reports as assigned and other documents independently
• Maintain complete and allocate filing system for forms, records, create databases.
• Sorts, labels, files, and retrieves documents, or other materials and produce presentations, reports, and documents etc.
• Receive and screen incoming calls and visitors, take and relay messages, respond to requests for information determines which are priority matters, and inform Supervisor accordingly.
• Arrange, maintain, coordinate and schedule meetings or appointments.
• Assist in the preparation of presentation developed on Power Point.
• Prepare Excel Spread and formats sheets when needed.
• Responsible for mail pickup and distribution.
• Maintain follow-up file to ensure replies on questions, comments.
• Handle travel arrangements, perform research, handing hotel bookings.
• Coordinate with the Office Assistant for tea, or coffee to guest / staff whenever required.
• Coordinate with Office Assistant to ensure that offices, the reception area, the conference rooms and the kitchens are kept clean and tidy at all times.
• Attend any other duties within the scope of this function as and when required.

• Bachelor’s degree in any discipline from a recognised University/Institution.

• The Technical competences encompass advanced skills in operating Microsoft Office Applications (Excel, Power Point and Word).
• Typing skills exceeding 50 words a minute, good knowledge of Business English (Arabic is a plus).
• The capability of drafting correspondence and a successful track record in similar duties.

Experience Requirements:

• Minimum of 3-5 years of experience in a similar role, 3-4 years out of which handling correspondence, reports, chart, etc.
• Entering, retrieving and updating as well as exerting systematic follow-up constitute as essential part of the work.
• Excellent command of written and spoken English. Arabic would be an advantage.
• Good typing skills, good knowledge of Business English (Arabic is a plus), the capability of drafting correspondence and a successful track record in similar duties.

Attributes and Behaviours:

• Familiarity with office organization and optimization techniques.
• High degree of multi-tasking and time management capability.
• Excellent written and verbal communication skills.
• Integrity and professionalism.
• Professional attitude and pleasant appearance.
• Ability to be resourceful and proactive when issues arise.