Secretary- Medical Education & Research - #25378

• Acts as liaison between Director and staff.

• Handles all correspondence by either written or verbal communication .

• Briefs Director regarding important issues and priorities.

• Ensures in the absence of Director that requests for action and information are furnished in a timely manner.

• To receive and transmit official messages to the staff concerned .

• Opens, sorts, and routes mail to relevant sections if required. To receive all official correspondence and bring them to the attention of the Director for information and action.

• Types documents/memos and secures appropriate signatures as required.

• Receives calls, greets visitors, takes, and relays messages and responds to requests for information as applicable.

• Arrange meetings with Director and manages his/her office schedule.

• Maintain hard copy & electronic filing system to ensure efficiency and easy retrieval of required documents.

• Maintains all office equipment and inventory and requests supplies when needed through appropriate channel.

• Performs other related duties/supportive services as required by Director.

• Answering of telephone calls enquiries.

• Scanning all the document, application and distributing them to relevant department and follow up.

• Coordinator and follow up with other department and section.

• Searching GIR system for( employee's salary- profiles - evaluation).

• Preparing and typing of letters and email messages and other correspondence.

Qualifications

Minimum Qualification: 2- year College Diploma

Minimum Work Experience: Minimum of 3 - 5 years Administrative or Secretarial experience