Secretary- UAEN

Provide GM with the needed support to facilitate his work and ensure that the work environment is efficient.

• Responsible for handling GM’s office works (maintain schedule, event calendars, etc.)
• Produce reports, compose correspondence, and draft new contracts in English and Arabic
• Keep management informed by reviewing and analysing special reports, summarizing information, identifying developments
• Provide high-level, confidential administrative support to the facility operations, and ensure a smooth running of the Office
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Act as a liaison between executives, management and with group departments
• Implement office policies by following standards and procedures of the group policy
• Create and disseminate office communications, including event invites, office announcements, and program reminders or as per instruction
• Receive, direct and convey telephone messages and fax messages
• Maintain the general filing system and file all correspondence
• Maintain an adequate inventory of office supplies
• Organize and plan events in coordination with Group Marketing
• Manage staff requirements in coordination with HR department
• Provide administration support cover to other members of the team, as required
• Supports company operations by maintaining office systems and supervising office boy, driver and receptionist

Qualifications

• Bachelor’s degree in any field, preferably in business administration

Experience

• 5 - 8 years’ of experience in secretarial or office administration role

Knowledge & Skills

• Computer applications skills
• Good English/Arabic communication skills (verbal and written)
• Good interpersonal skills
• High confidentiality
• Presentable and pleasant
• Excellent organizational skills
• Ability to compose routine correspondence and reports
• Ability to operate standard office equipment