Senior Associate (Local Emirati Talent)

About AL TAIF

We are the leading provider of maintenance, repair and overhaul services, and comprehensive lifecycle support for land platforms, heavy utility vehicles and ground support equipment of the UAE Armed Forces. We empower our customer to focus on its missions, confident that its land-based platforms and systems, warfighters and other personnel are in optimal condition to operate at peak performance.

Major Duties And Responsibilities

• Support requirements analysis to include consultation with requesters and end users to ensure fully defined contract requirements and to ensure their understanding of Scopes of Work (SOW).
• Prepare proposals for customers on assigned projects, and coordinate deliveries and documents as required.
• Lead pre-bid conferences, and prepare and issue Invitations to Tender (ITT), Requests for Proposal (RFP) and Requests for Quotations (RFQ) to vendors; prepare memos, and technical and commercial evaluations for file.
• Prepare and maintain final contractual instruments including Purchase Orders (POs), Blanket Purchase Agreements (BPA), Service Maintenance Agreements (SMA) and contracts with all required documents and information including the incorporation of all necessary flow-down clauses from the prime contract, and terms and conditions in preparation for management approval and award.
• Support assigned team member with cradle-to-grave contract activities including the preparation of bid packages; assessing areas of risk; analysing and evaluating proposals; and participating in negotiations, final selection of vendors and closeout administration as necessary.
• Support the accomplishment of contract administration duties during vendor execution of POs/contracts and take the lead to resolve nonconformances (delays, returns, shortages, overages and quality issues), assist in the preparation of expediting/penalty reports, drafting customer letters, verifying receipt of services/supplies in the Enterprise Resource Planning (ERP) system and vendor’s payment, and maintain the applicable tracking files.
• Initiate external correspondence and internal memorandums and assist in the tracking and timely submission of correspondence and reports as required.
• Oversee and participate in the negotiation and coordination of additions, deletions or modifications to POs, subcontracts and BPAs etc.
• Coordinate subcontract changes with functional departments and the finance team.
• Track and maintain subcontract records related to vendors performance and coordinate responses with functional areas and senior management as required.
• Interpret, apply and ensure compliance with import/export regulations.
• Prepare and disseminate information to appropriate departments and employees regarding purchasing/subcontract status, metric, compliance, modifications, negotiations and terminations.
• Evaluate the performance of active vendors while sourcing and developing new suppliers.
• Mentor and train assigned team members.
• Ensure all high value property is maintained in a serviceable condition, routinely inventoried and safeguarded.
• Maintain the confidentiality and security of all company documents.
• Support other employees of the Contracts and Procurement Department in fulfilling their roles.
• Perform other duties as directed by the Manager, Contracts and Subcontracts, and the Director, Contracts and Procurement.
  
  

Minimum Qualifications

• Bachelor degree in business, purchasing or a related field required, or Equivalent years of Experiences in the same field
• Professional Certificates in procurement are an advantage.
• A minimum of five to six years of experience in a contracts related role is required.
• A proven ability to multi-task in a fast paced environment is an advantage.
• Strong communication and customer relation skills are required.
• An excellent grasp of Microsoft Office software is required; proficiency in using the ERP system is preferred.
• The ability to interact in a professional manner with all levels of employee and customer is preferred.
• The ability to communicate effectively in English, both in writing and verbally is required.
• Have, or be able to obtain an UAE driver’s license.
  
  

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