Senior Design Coordinator

Independent Food Company


Date: 4 hours ago
City: Dubai
Contract type: Full time
Key Responsibilities

  • Project Initiation
  • Attend site visits and assess conditions in relation to brand design requirements
  • Review Landlord Design Guidelines and provide feedback on risks or restrictions
  • Validate the LODs and ensure all necessary drawings are collected
  • Assess project timelines, milestone schedules, and raise concerns related to design workflow
  • Coordinate test fit plans, ensuring operational and design requirements are integrated
  • Design Development & Drawing Supervision
  • Coordinate all design stages
  • Act as the main contact point for all design consultants during delivery
  • Conduct official briefings to ensure understanding of brand, technical, and operational requirements
  • Track and manage consultant submissions, ensuring adherence to deadlines and landlord formats
  • Review drawings for alignment with brand guidelines, operational needs, and technical feasibility
  • Ensure coordination between kitchen, MEP, lighting, IT, signage, and other disciplines
  • Compile and issue the final coordinated design package to Project Managers for tender
  • Submit drawings to landlords and track feedback/action items
  • Provide material and FF&E specifications in coordination with designers; source alternates if required
  • Tender Phase Support
  • Assist the PM in developing BOQs and validating quantities/design alignment
  • Evaluate contractor qualifications and attend site/factory visits to verify capabilities
  • Respond to RFIs related to design and materials
  • Manage any sourcing requests for custom FF&E or specialty items
  • Construction & Execution Oversight
  • Conduct regular site inspections to monitor construction quality and design compliance
  • Identify design or build issues and work with PMs and contractors to resolve them
  • Review shop drawings, material samples, and mock-ups before approval
  • Track RFIs, submittals, and site delays related to design scope
  • Attend factory visits and production workshops to:
  • Inspect furniture and custom fixture production
  • Approve material finishes and build quality
  • Confirm alignment between design specs and physical output
  • Document findings from site/factory visits and escalate issues early
  • Support the Design Operations Lead with final inspections and snagging during handover
  • Brand Compliance & Franchise Support
  • Ensure all live projects and franchise locations comply with brand manuals and visual identity standards
  • Review external franchise submissions and flag any non-compliance issues
  • Coordinate with consultants to rectify deviations in layout, material, or signage
  • Maintain and update brand execution documentation and materials database
  • Documentation & Reporting
  • Maintain accurate and updated design folders, trackers, submission logs, and reports
  • Document challenges and lessons learned from each project to improve future delivery
  • Support the Design Operations Lead in preparing audit reports and quality reviews

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