Senior Executive - Administration / Business Operations

We enable financial institutions to become digital leaders.

As a professional team of global scale, we work with best clients for great and exciting projects, in an environment where we learn amazing things every day. Each code, each voice, each contribution, each challenge, each success is celebrated here.

We welcome candidates who share our values, have the skills and are passionate to enjoy our journey to build the digital future of finance, together.

We enable financial institutions to become digital leaders.

As a professional team of global scale, we work with best clients for great and exciting projects, in an environment where we learn amazing things every day. Each code, each voice, each contribution, each challenge, each success is celebrated here.

We welcome candidates who share our values, have the skills and are passionate to enjoy our journey to build the digital future of finance, together.

About The Job

The Administration Specialist plays a pivotal role in ensuring the smooth and efficient operation of our office in Dubai, UAE. This position is responsible for providing comprehensive administrative support to the management team, facilitating effective communication within the office, and maintaining a productive working environment. The Assistant Administrator will contribute to the overall success of the organization by managing administrative tasks with precision and professionalism.

If you enjoy working in a dynamic, multicultural environment and have extensive experience in business operations, we would love for you to join our team.

What You Will Be Doing

• Oversee daily office operations, including managing office supplies, equipment, and facilities to ensure a well-maintained and efficient workspace.
• Responsible for submitting necessary documents to government authorities in the UAE.
• Ensure the smooth functioning of the office environment, including office supplies and equipment management.
• Create and maintain spreadsheets, tables, and dashboards to track office operations, expenses, and other metrics.
• Oversee petty cash and manage expenses, ensuring proper documentation and compliance with company policies.
• Provide administrative support to senior management, including scheduling meetings, managing calendars, and preparing documents and reports.
• Facilitate communication within the office by handling incoming and outgoing correspondence, emails, and phone calls promptly and professionally.
• Coordinate travel arrangements for staff, including booking flights, accommodations, and transportation as required.
• Maintain accurate records and files, both electronic and physical, ensuring confidentiality and compliance with company policies and regulations.
• Assist in organizing company events, meetings, and conferences, including arranging venues, catering, and logistics as necessary.
• Support financial administration tasks such as processing invoices, expense reports, and petty cash management in collaboration with the finance department.
• Liaise with vendors and suppliers to procure necessary services and supplies, negotiate contracts, and ensure timely delivery of goods and services.
• Assist with HR administrative tasks, including onboarding new employees, maintaining personnel records, and coordinating employee activities.
• Undertake special projects and assignments as directed by senior management to support business objectives and initiatives What we are looking for:
  
  

What We Are Looking For

• Previous experience in a similar role in the UAE or knowledge of UAE government processes is a plus.
• Strong proficiency in Microsoft Excel, including the ability to create complex tables, dashboards, and reports.
• Excellent communication and organizational skills.
• Ability to work independently and handle tasks outside the office (e.g., submitting documents to authorities).
• Knowledge of office maintenance and general administrative functions.
• Experience in petty cash management and expense tracking.
• Proactive, detail-oriented, and able to multitask effectively.
• Proven experience in administrative roles with excellent organisational and time management skills.
• Strong verbal and written communication skills in English, with the ability to interact effectively with colleagues and external stakeholders.
• Meticulous attention to detail and accuracy in performing administrative tasks and managing documentation.
• Ability to identify issues, propose solutions, and implement effective problem-solving strategies independently or as part of a team.
• Ability to manage multiple tasks and priorities simultaneously while meeting deadlines in a fast-paced environment.
• Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive information and interactions.
• Adaptability to changing priorities and willingness to take on new responsibilities as required.
• Collaborative attitude with the ability to work effectively as part of a team and support colleagues across various functions.
  
  

About VeriPark

We are a global technology company with more than two decades of expertise in the Financial Services industry. Our mission is to enable financial institutions to become digital leaders by delivering world class customer journeys in digital and assisted channels. We develop omni-channel delivery, customer engagement (CRM), branch automation and loan origination solutions based on Microsoft technology (Azure, Dynamics 365, Power Platform) for banks and insurance companies worldwide.

With offices in 15 countries from North Americover Europe and the Middle East to Kuala Lumpur, our 900+ colleagues are serving customers in more than 30 countries worldwide.

If you like value growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!