Senior Executive Assistant

Job Description

Company Overview:

Reconext is an industry leader in sustainable electronics and post-sale solutions. We specialize in lifecycle management for electronic devices and focus on creating end-to-end technology solutions to support both direct-to-consumer (DTC) and business-to-business (B2B) markets.

Position Summary

The Senior Executive Assistant will be responsible for overseeing the daily operations of the office, managing administrative tasks, and supporting the needs of the team. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. This position will report to the General Manager on site.

Responsibilities/Duties

• Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public.
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
• Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.
• Oversee office maintenance and ensure a clean and organized workspace
• Develops positive and strategic relationships at all levels of the organization.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist with onboarding new employees and maintaining employee records.
• Support the finance department with invoicing, expense reports, and budget tracking.
• Plan and organize company events, meetings, and team-building activities.
• Ensure compliance with company policies and procedures.
• Provide general administrative support to the team as needed.
• Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
  
  

Job requirements

Qualifications

• Proven experience as an Sr. Executive Assistant, Office Manager, or similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills
• High school diploma; additional qualifications as an Executive Assistant or Office Manager is a plus.