Senior Executive Assistant

INSPIRE | EXHILARATE | DELIGHT

For over seven decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. In its pursuit to excel as a hybrid luxury retailer, the Group has curated a portfolio of over 10 owned brands and strengthened its distribution and marketing expertise for over 400 international names across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre categories.

Every step at Chalhoub Group is taken to build a future where luxury dreams become reality — bridging cultures and crafting memorable experiences for our consumers. Be it by constantly reinventing itself, committing to innovation, or embracing new technologies, the Group is shaping the future of luxury retail. It delivers seamless omnichannel experiences across more than 950 stores, online platforms, and mobile apps. Driving this innovation journey is The Greenhouse — the Group’s innovation hub, incubator, and accelerator for startups and emerging businesses, regionally and globally.

Chalhoub Group fosters a people-at-heart culture rooted in diversity, equity, and inclusion, and a workplace catalysed by forward thinking and future-proofing. Today, it brings together over 16,000 talented professionals across eight countries in the Middle East, with a presence in LATAM. Their collective efforts have earned the Group the Great Place to Work certification in several markets.

Sustainability is at the core of the Group’s strategy, guided by a clear commitment to people, partners, and the planet. Chalhoub Group is proud to be a member of the United Nations Global Compact, a signatory of the Women’s Empowerment Principles, and to have pledged to reach Net Zero by 2040.

What You'll Be Doing

As the Senior Executive Assistant, you will play a critical role in overseeing a wide range of administrative, operational, and support functions to ensure the efficient and effective day-to-day operations of the business.

• Manage schedule and appointments.
• Screen incoming calls and correspondence and respond independently when required.
• Liaise with relevant individuals, departments, and external customers and suppliers
• Assist in presentations and other reports and documents as needed.
• Manage in coordination with travel department travel plans, itineraries, expenses.
• Assist in planning and organizing visits of selected visitors.
• Create and maintain database, spreadsheet files and digitally archive documents, records, and reports.
• Arrange and coordinate events etc. when required.
• Proof reading of material (emails, documents, social media posts, etc).
• Attend meetings alongside to take detailed minutes and gain insights into key messages from brands and partners.
• Create and maintain updated pending “to do” lists.
• Ensure timely communication of deadlines.
• Ensure the preparation of meeting rooms.
• Greet and host all external visitors.
• Coordinate with IT and ensure IT equipment is up to date.
• Support with managing and optimizing social media platforms, including LinkedIn.
• Provide copywriting support for materials such as press releases, internal and external conference speeches, and other communication needs.
  
  

What You’ll Need To Succeed

• Experienced in managing or leading multiple projects simultaneously
• Strong stakeholder management
• Adaptive, Pro-active, Solution oriented
• Excellent written and verbal communication skills
• Ability to work under pressure and prioritize
• Proficient in Microsoft Tools
• Proficient in the use of outlook
  
  

What We Can Offer You

With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.

We Invite All Applicants to Apply

It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.

We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.