Senior Executive Secretary - Engineering

Job Purpose

Senior Executive Secretary will ensure smooth running of the Department by handling all administrative responsibilities and providing full secretarial services.

In this role you will

• Requires being fully conversant with the activities of the Department in order to liaise with, on behalf of the Manager, with the senior section heads and Departments.
• Receives and assesses incoming mails and, as appropriate, responds directly on routine matters, re-directs or puts forward to the Manager, where necessary obtaining supporting information.
• Provides secretarial services to the Manager by attending to routine administrative paper work.
• Deals with incoming telephone calls referring to the executive only where essential and acts as a focal point and filter for visitors.
• Manages the diary and schedules appointment, co-ordinates travel and accommodation arrangements.
• Supervises an assistant on a day to day basis, directing and issuing work.
• Undertakes a variety of special projects, involving internal and external research and liaison, on behalf of and within guidelines provided by the Manager.
• Handles the invoicing and accounting matters of the Department. Assists with the preparation of the Department's budgets. Arranges for vetting, approval, payment and receipt of all bills.
• Takes care of the acquisition, maintenance and replacement of office assets and equipment.
  
  

Qualifications & Experience

Administration Secretarial : 5+ Years experience

Degree or Honours (12+3 or equivalent) :

Secretarial qualification or diploma is essential. Shorthand and/or speedwriting would be an advantage.

Experience in an administrative capacity to a senior Manager in a medium or large size company with strong administrative skills.

Must be fully competent in MS Office applications.

Must have a high degree of fluency in spoken and written English, a pleasant telephone manner and the ability to prioritise work.

Salary & Benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. You can find out more information about our employee benefits in the Working Here section of our website www.emirates.com/careers. Further information on what’s it like to live and work in our cosmopolitan home city, can be found in the Dubai Lifestyle section.