Senior Information Management Administrator (Document Controller)

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential of every project.

The Project

This is a high-end mixed-use development of multiple high-spec towers in a prime location in Dubai.

Provides accurate and timely administration and information management (on medium- to large-size projects) by controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by projects, design teams, consultants and subcontractors.

Our values shape the way we consult and define the people we want to join us on our journey:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel
  
  

You’ll Be Responsible For

• Ensures information is managed in accordance with Mace procedures and the procedures for the system in use.
• Manages the onboarding of Mace staff and external parties to the project system.
• System management ensures all new documents arriving on the system are quality checked as per standard procedures.
• Creates, manages and updates distribution groups to ensure information flows to the correct organisations.
• Maintains the project work package matrix and assigns documents accordingly.
• Processes the run of in-app reports as required by the project team.
• Administers user access and permissions for the project system.
• Ensures the key processes, such as the Request for Information (RFI) process, are working in accordance with the procedures.
• Works collaboratively towards the common goal of a net zero carbon transition and shares responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
  
  

You’ll Need To Have

• A relevant degree qualification.
• Proficient in MS Office and Aconex.
• Experience in administration and document control.
• Experience working in the United Arab Emirates is essential for client approval.
  
  

Mace is an inclusive employer and welcomes interest from a diverse range of candidates.

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