Senior Secretary

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are seeking a detail-oriented and efficient Document Controller to join our dynamic team in Abu Dhabi, United Arab Emirates. As a Document Controller, you will play a crucial role in managing and organizing our organization's documentation systems, ensuring accuracy, accessibility, and compliance with industry standards.

• Implement and maintain document control systems and procedures
• Manage the receipt, distribution, and filing of project and operational documentation
• Ensure all documents are properly indexed, stored, and easily retrievable
• Coordinate with project teams to facilitate timely submission and approval of documents
• Perform regular quality checks to maintain the integrity and accuracy of document databases
• Generate reports on document status, revisions, and distribution
• Assist in training staff on document control procedures and best practices
• Liaise with internal departments and external stakeholders regarding document-related issues
• Ensure compliance with company policies, industry standards, and regulatory requirements
• Continuously improve document control processes for enhanced efficiency

Qualifications

• Bachelor's degree in Business Administration, Information Management, or related field
• 2-4 years of experience in document control or related field
• Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong knowledge of database management, filing, and archiving systems
• Familiarity with digital document management tools
• Basic understanding of project management principles
• Knowledge of industry-specific regulations and standards
• Excellent attention to detail and quality control skills
• Outstanding organizational and time management abilities
• Strong communication and interpersonal skills
• Ability to work independently and collaboratively as part of a team
• Solid problem-solving and analytical skills
• Adaptability to changing priorities and deadlines

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10138938

Business Line: Water

Business Group: DCS

Strategic Business Unit: ME and Africa

Career Area: Administration

Work Location Model: On-Site