Senior Specialist, Trading Contracts

Job Purpose

Senior Specialist Trading Contracts provides pre and post deal commercial advice to the business, reviews and approve all draft sales confirmations & amendments, responses to 3rd party contracts and counters, ensuring that all such agreements fully comply with the company’s policy and control framework.

COMMUNICATION & WORKING RELATIONSHIPS

External 3rd party clients

Internal Operations, Trading, Legal

Duties & Responsibilities

• Provide pre- and post-deal commercial advice to Front Office (“FO”) on deal construction and the commercial, contractual and financial risks/exposures associated with (proposed) transactions and identify areas of opportunities for value creation as well as value leakage
• Review and approve draft sales and purchase Confirmations, responses, amendments, and counters, ensuring that all contract correspondence is fit for purposes, consistent with the deal capture system and accurately reflects the terms agreed by the parties
• Ensure that all agreements comply with company’s policies including (but not limited to) compliance language, law and jurisdiction, confidentiality, and sovereign immunity
• Highlight and report any identified deviations or breaches of company’s policy in the Incident Management system
• Provide support to FO and other functions related to negotiating, drafting, and reviewing complex agreements including term deals, tenders, storage agreements, and master/side letter agreements with an emphasis on negotiating terms and conditions that maximize value, mitigate contractual exposures, and minimize profit leakage.
• Provide support and guidance to FO and other functions in resolving contractual disputes with counterparties, liaising with company’s legal department when required
• Review 3rd Party terms and conditions and negotiate amendments as required to minimize contractual exposure and ensure compliance with company’s policy and standards.
• Act as the gatekeeper for setting up and managing contract clauses and contract templates in the system
• Maintain accurate records of all confirmations, contracts, and other records, ensuring that they are stored in accordance with the company’s policy
• Support Department Manager in onboarding and delivery of training on trading contracts to company new joiners
• Support Department Manager to ensure that all company codes of conduct are adhered and operation risks are minimized
• Assist with contract and policy compliance initiatives
• Assist trading team in interpreting contract terms & conditions
• Support establishment and implementation of counterparty physical contract workflow policies and processes
• Carry out any other reasonable and lawful request directed by the Management
• Maintain and ensure confidentiality at all times
• Represent the company in a positive and professional manner
• Adhere to the company’s rules, regulations, procedures and policies at all times
  
  

Job Specifications (knowledge, Skills, Abilities, Behaviours)

Education

• Bachelor's Degree in Business, Contract Law, Legal, Commerce or related field
• Master’s degree or professional qualification in the relevant field is an advantage
  
  

Experience

• 5+ years with trading, operations or legal functions of a trading company
• 2+ years of trading contracts management preferably with experience in the same role
  
  

Knowledge

• Advanced in Legal & Contracts (Law, Incoterms, Tax, Regulation)
• Practical in Trading Operations
• Basic in Trading
• Basic in Finance
  
  

Abilities

• Analytical
• Attention to details
• Communication (oral and written)
• Collaboration
• Work under pressure
• Negotiation
• Teamwork
• Meet deadlines
• Manage multiple priorities
• Problem solving
  
  

WORKING CONDITIONS

• Physical Effort: Minimal
• Work Environment: Office
• Working schedule: As per the company’s policy
  
  

DISCLAIMER

The purpose, duties, responsibilities, accountabilities, experience, qualifications, skills, competencies, abilities, requirements and conditions set out in this job description are intended to describe the general nature and level of work being performed by the employee assigned to this job and are not exhaustive of the tasks the employee may be required to perform. The employer reserves the right to revise this job description at any time and requires employees to perform other tasks as circumstances or conditions of its business, competitive considerations or work environment change.