Site Operations Assistant (Emirati National)

About AkzoNobel

Since 1792, we’ve been supplying the innovative paints and coatings that help to color people’s lives and protect what matters most. Our world class portfolio of brands – including Dulux, International, Sikkens and Interpon – is trusted by customers around the globe. We’re active in more than 150 countries and use our expertise to sustain and enhance the fabric of everyday life. Because we believe every surface is an opportunity. It’s what you’d expect from a pioneering and long-established paints company that’s dedicated to providing sustainable solutions and preserving the best of what we have today – while creating an even better tomorrow. Let’s paint the future together.

For more information please visit www.akzonobel.com

2024 Akzo Nobel N.V. All rights reserved.

Job Purpose

The AkzoNobel Site Coordinator role aims to provide graduates with a structured development pathway within a leading global manufacturing organization. The position offers comprehensive on-the-job training and exposure to multiple operational and support functions enabling well rounded professional growth.

A Site IMS Coordinator ensures the site operates in full compliance with Quality, Safety, and Environmental standards by coordinating audits, maintaining documentation, driving corrective actions, supporting risk management, and promoting continuous improvement.

Key Accountabilities

Under the guidance of Site Manager, Site HSE & IMS coordinator the primary job responsibilities are as below: 2. Coordinate Internal & External Audits 3. Drive Compliance With HSE, Quality & Regulatory Requirements 4. Lead Corrective Actions & Continuous Improvement 5. Data Management, Reporting & Performance Monitoring 6. Support Incident Management & Risk Assessments 7. Coordinate Management Reviews 8. Maintain Documented Evidence & Records 9. Cross-functional Coordination

• Manage and Maintain the Integrated Management System (IMS)
• Ensure the site complies with ISO standards (ISO 9001, 14001, 45001, etc.).
• Maintain the IMS documentation structure: policies, SOPs, work instructions, forms, manuals.
• Ensure controlled documents are updated, approved, version-controlled, and properly communicated.
• Conduct periodic reviews to ensure relevance of documents.
• Develop and execute the annual internal audit plan.
• Train and guide internal auditors.
• Conduct internal audits across departments (Production, Warehouse, QC, Maintenance, COS etc.).
• Coordinate certification and surveillance audits with external bodies.
• Track and close audit findings with clear corrective actions.
• Ensure site compliance with corporate standards
• Monitor implementation of legal and regulatory requirements related to
• Environmental permits
• Waste management
• Chemical safety
• Fire safety
• Occupational health
• Keep a compliance register on Enablon up to date.
• Facilitate RCA (Root Cause Analysis) sessions using tools like 5 Why, Fishbone, FMEA.
• Track non-conformities from incidents, audits, customer complaints, or process deviations.
• Drive CAPAs and ensure timely closure.
• Identify process improvement opportunities aligned to Lean, CI culture.
• Maintain IMS performance indicators (KPI dashboards):
• Quality (defects, complaints, NCRs)
• Safety (LTIs, near misses, observations)
• Environmental (waste, emissions, energy)
• Report monthly KPIs to management.
• Support investigation of Safety, Quality, and Environmental incidents.
• Assist in creating and updating Risk Assessments / JSAs.
• Monitor the effectiveness of implemented controls.
• Organize periodic Management Review meetings.
• Compile agendas, KPI summaries, audit results, risk evaluations, and improvement plans.
• Record minutes and follow up on agreed actions.
• Ensure all records (calibration, training, inspections, waste disposal, emergency drills) are properly filed and accessible.
• Maintain electronic and physical archives in compliance with ISO/IMS requirements.
• Work closely with Production, QC, Maintenance, Warehouse, COS, HR, Supply Chain.
  

Ensure all departments align with IMS standards and requirements.

Requirements

• Diploma in Science or Engineering discipline
• Willingness to work in an industrial environment
• MS Office proficiency
• Good communication, documentation, and coordination skills
• High learning agility and high adaptability
• Willing to learn & experience different functions/knowledge
• Logical thinking. Analytical skills
• Desire to live the AkzoNobel Expectations and cultural principles
• Strong attention to detail
• Ability to follow structured processes
• Willingness to learn and handle multi-disciplinary topics
  
  

At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.

Requisition ID: 50634