Accounting Payable Specialist

About GAC Marine LLC

GAC Marine operates from our fully equipped marine base in Abu Dhabi, UAE. Our comprehensive offshore marine support includes anchor handling, project cargo transportation, platform supply, crew changes and supplies, as well as rig moves and tug & barge operations. Operations are supported by our growing fleet of anchor handling tug supply vessels, anchor handling tugs, crew boats, tow tugs, barges, utility vessels and landing craft.

Our expert crew, maintenance and other land-based staff are at hand to facilitate short turn-around times for class surveys, repairs, and maintenance.

GAC Marine is looking for the right person to join our team as an Accounting Payable Specialist to be based at our Abu Dhabi marine base. The Accounts Payable Specialist is responsible for the accurate recording and processing of supplier invoices to our invoice management system. The role involves close coordination with other departments for invoice approvals, managing supplier accounts, preparing payments, and supporting the finance team during the month-end closing.

Accountabilities

• Invoice management - Record and process supplier invoices ensuring proper coding and documentation. Coordinate with other departments to obtain invoice approvals and resolve discrepancies. Ensure only valid tax invoices are booked, handle prepayments or advance payments appropriately and archive final documentation upon service or delivery.
• Payment Management - Prepare advance or priority payments based on internal requests and justifications. Prepare batch payments and support payment scheduling in coordination with internal stakeholders.
• Supplier Accounts - Maintain supplier accounts, perform reconciliations with Statements of Account (SOAs), and ensure up-to-date records. Follow up with other departments to resolve debit balances with suppliers. Maintain a complete and accurate supplier master database.
• Month End Reconciliation - Assist with month-end closing by ensuring all payable data is accurately recorded and reconciled.
• Bachelor's degree in Commerce or Business Administration (Finance);
• ACCA, CIMA, or ACA desirable.
• Strong command of AP accounting, invoice validation, and reconciliation practices
• vendor management, reporting, and ERP skills
• Excellent English communication skills.
• Proficient with MS Office particularly advanced Excel skills and knowledge of accounting software.
• 4 – 5 years accounts payable experience in transport, marine, aviation or logistics industry