Administration Coordinator – UAE

Odfjell Technology delivers safe, efficient, and sustainable solutions that save time, cost, and reduce carbon emissions for our clients. Our people connect 50 years of industry experience with the technology of tomorrow. With projects in more than 20 countries we are looking for talented people who can help us overcome the today’s challenges and realise the opportunities ahead.

Job Description

Role Purpose:

As an Administration Coordinator, you will be at the heart of our HR and Operations teams, ensuring seamless execution of critical administrative functions that support our people and keep our business running efficiently. More than just an administrative role, this position is essential in enhancing employee experience, streamlining processes, and ensuring compliance across key HR and operational areas.

From handling visa processing and payroll inputs to overseeing onboarding, travel, and benefits administration, you will play a pivotal role in making sure employees are set up for success. Acting as the key HR touchpoint in the work location, you will work closely with stakeholders across departments, providing valuable support and insights that contribute to an efficient and well-organized workplace.

This is an opportunity for a proactive, highly organized professional who enjoys solving problems, working with people, and keeping operations running smoothly. If you thrive in a dynamic environment where your contributions directly impact business success, we want to hear from you!

Key Responsibilities

• HR Support & Compliance: Act as the first point of contact for HR-related matters in the work location, ensuring employees understand and comply with company policies.
• Payroll & Timekeeping: Prepare and submit accurate payroll inputs, including cross-checking increments and maintaining time registration records.
• Onboarding & Offboarding: Coordinate the seamless entry and exit of employees, ensuring smooth transitions.
• Visa & Travel Management: Process visa requirements for personnel and manage travel arrangements in line with company policies and budgets.
• Employee Benefits Administration: Support the delivery of location-specific benefits and address employee inquiries.
• Office & Operations Support: Oversee general office administration, including managing supplies and clerical support.
• Operational Collaboration: Work closely with the Operations Team to provide necessary administrative support.
• Continuous Improvement: Identify opportunities to enhance efficiency in HR and administrative processes.
  
  
  

Knowledge, Skills & Qualifications

• Bachelor’s degree in any field.
• Proven experience in administration or HR support roles.
• Strong Microsoft Office proficiency (Excel, Word, Outlook).
• Excellent written and verbal communication skills.
• Strong customer service mindset with a proactive approach.
• Outstanding organizational and multitasking abilities.
• Ability to prioritize tasks effectively in a fast-paced environment.
  
  
  

Competencies

• Attention to Detail – Ensuring accuracy in payroll, visa processing, and administrative tasks.
• Problem-Solving Skills – Addressing HR and timekeeping issues efficiently.
• Time Management – Balancing multiple responsibilities with efficiency.
• Proactiveness – Identifying and implementing process improvements.
• Collaboration – Working effectively with HR, Operations, and employees.
• Adaptability – Managing shifting priorities in a fast-paced work environment.
• Confidentiality – Handling sensitive employee information with discretion.
• Compliance Mindset – Ensuring adherence to company policies and QHSE standards.
  
  
  

Why you should join our team

The Odfjell group recognises that the shift to renewable energy requires a new way of thinking. By leveraging diverse, cross-functional teams we drive innovation, sustainability, and technological improvements across the business. Our people are at the heart of what we do to drive change as we continue to shape and grow the business.

We strive to create a satisfying and motivating workplace for our employees and an arena for sharing experiences with a focus on ongoing learning and development. Our employees report high levels of empowerment, open dialogue, and trust.

We believe that diversity and inclusion are pre-conditions to succeed in a global marketplace. We believe our company values should be reflected in the everyday behaviour of our leaders and employees alike.

We Offer

• Learning and development support
• Collaborative, diverse, and inclusive working environment
• Part of a global company with opportunities for growth and development.
• Competitive compensation and benefits including premium medical insurance with a worldwide coverage
• Flexible home office opportunities
  
  
  

We live our core values – creative, competent, result oriented, committed – while always being safety conscious.

We use Semac background checks in our recruitment process.