Associate Proposals Specialist

Job Description

Job Overview:

The Associate Proposals Specialist performs routine assignments in an entry-level role to support the Proposals discipline at McDermott. The role requires conceptual knowledge of the Proposals discipline's theories, practices, and procedures.

Responsibilities

Key Tasks and Responsibilities:

• Maintaining the database of bid submissions such that documents can be retrieved and reproduced, if required, on demand.
• Compiling & Maintaining McDermott’s track record database in terms of details of project executed for use on future bids and pre-qualification exercises.
• Maintaining and keeping McDermott details updated such as facility details, resumes of Key Personnel, Brochures etc. to use in the bids.
• Download Instruction to Tenders (ITT) documents from Client Sites/ Media Disks and upload the same to McDermott’s SharePoint.
• Review Client ITTs and identify Technical Bid requirements.
• Prepare Table of Contents, as per the requirements of ITT for Technical Bid Submission and assign deliverables to Bid Team.
• Structure and format the submission documents as per ITT requirements.
• Facilitate and coordinate with all functions for their respective inputs on technical submission documentation
• Compile the Bid for Submission to the Client and ensure timely submission of hard copies or if required perform e-upload of documents to Client specified websites
• Create, structure and manage the SharePoint sites for tenders and provide access control to users.
• Compiling & Maintaining all Technical & Commercial clarifications and qualifications received during and after bid submission for reference during job execution.
• Maintaining the history of bid ITT’s electronically for future references and archive old data in line with McDermott’s data retention policy.
• Strong Organizational skill with the ability to plan and execute the proposal development and provide support to Proposals Specialists as required.
• Identification of Clients’ Technical requirements from the ITT’s
• Be highly trustworthy; Be level headed and calm in stressful situations while handling confidential data and correspondence with Clients
• Record keeping, Filing and data archiving.
• PC proficiency in software applications like MS Word, Excel, Power Point, ABBY Fine Reader, Acrobat, etc.
• Provide departmental strategic initiatives and support the monthly Proposals Key Performance Indicators (KPI) reporting process to EXCOM
• Review and understand the ITT/ITB (Invitation to Tender/Invitation to Bid) requirements
• Draft Summary of Tender Documentation (SoTD) for review and distribution
• Support Proposals Specialists with preparation and timely submission of all assigned tenders
• Ensure deliverables are successfully achieved for bid submission
• Coordinate with Proposals Manager on workload and resource allocation
• Coordinate to ensure that proposals are accurate, complete, and easy to understand
• Ensure that all business developments and administrative work is kept up-to-date and complete
• Manage bid delivery meetings, review process, presentations, and associated actions
  
  

Qualifications

Essential Qualifications and Education:

• Bachelor’s degree in relevant discipline, Engineering a plus
• 1-3 years of relevant experience
• Excellent verbal and written communication skills
• Strong, positive interpersonal skills
• Accuracy and attention to detail
• Strong organizational skills and presentation skills
• Ability to work under pressure and meet deadlines
• Proficient in standard office software (i.e., Microsoft Office)
• Ability to work independently and as part of a team
  
  

About Us

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.