Document Management Lead

Requisition ID: 288866

• Relocation Authorized: International - Camp
• Telework Type: Full-Time Office/Project
• Work Location: Abu Dhabi
  
  

Extraordinary Teams Building Inspiring Projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .

Project Overview

Bechtel is pursuing a significant new award of work in Egypt. The Project will cover the development of luxurious residential, commercial, and recreational spaces, tourism amenities, and economic zones. If successful, Bechtel’s contract for the delivery of this project will be for project management and construction management services.

Job Summary

In this role, you will lead a document, records, and information management (DRIM) team to analyze, recommend, map, and implement work processes through to project completion. You will implement, support and troubleshoot the ECMS (Enterprise Content Management Systems). You will develop metrics, prepare progress reports, and assist with training, assessments, and improvements. Your leadership will guide the team to execute successful document and records management services. Under the direction of the Senior Document Manager, the Document Management Lead will establish, plan, control, and direct the full scope of document/records management program activities for the project.

Major Responsibilities

• Maintain the Enterprise Content Management System (ECMS) and support the security model based on project needs, to register, control, distribute, transmit, file, and archive project records for a team in multiple locations/content management systems.
• Establish a strategy for the scope of document/records management work, priorities, and train personnel to perform their assigned duties for project.
• Supervise the document/records management team including duties and standards, prepare performance reviews, coach individuals in performance enhancement.
• Development of and implementation of the records retention and turnover plans.
• Development and implementation of other project Document Management processes and procedures (communications plan, handover plan, etc.)
• Communicate effectively with stakeholders to ensure quality, schedule and budget are met as defined.
• Support quality assurance audits, internal technical reviews, client reviews, and external audits.
• Manage project access to the ECMS by creating accounts and inviting users, perform associated tasks with ECMS administration, and train others in these tasks.
• Ensure supplier and customer documentation is processed within established schedule standards.
• Prepare routine documents as required.
• Plan, organize, and implement systems for efficient document processing.
• Ensure training and training records for project administrative personnel are current.
• Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities.
• Conduct presentations regarding project administration status and work process requirements, both internally and externally.
• Develop and implement the Document Management portion of automation and execution plans to include records and information management, document control, office administration, project closeout, records retention, and the ECMS.
• Coordinate project close-out activities inclusive of all functional groups represented on project.
• Work in an integrated team (Client, partners, suppliers, and Bechtel)
  
  

Education And Experience Requirements

• Bachelors degree or higher
• 12 or more years’ experience managing a document control program
• 5 or more years’ experience managing a document management team
• Must have a minimum of 8 years project-based experience performing document/records management with demonstratable experience using commercial ECMS systems, development of work processes, and developing distribution matrices to establish workflows. Experience must have been obtained within the past 10 years.
• Experience in Aconex Confirguration (Org Admin Level)
• Experience using PowerBI and developing reports and dashboards
  
  

Required Knowledge And Skills

• Prior Bechtel experience preferred
• Must have advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word. (A proficiency test may be required)
• Advanced analytical ability to build and maintain databases and presentations for project and functional management.
• Must be able to organize and prioritize assigned document management scope
• Have strong interpersonal and customer service skills
• Have ability to work flexibly and collaboratively across all levels of the organization
• Organization may be a JV, Consortium, or other blended organization
• Must be flexible and able to accept and quickly adapt to changes in work focus
  
  

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse Teams Build The Extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [email protected]