Executive Assistant
World Wide Technology
Date: 2 days ago
City: Abu Dhabi
Contract type: Full time
World Wide Technology
Executive Assistant
Permanent
About the Company:
World Wide Technology has been rated 19th best company to work on Fortune Global Top 100. We believe this is due to ensuring that our employees feel valued and understand that they are our greatest asset. WWT prides itself on having a continued development of strong workplace culture, creativity and innovation, workforce diversity & global cultural awareness.
About the Role:
We are seeking a highly organized and proactive Executive Assistant to support our executive team. This role requires a professional who excels in a fast-paced environment, managing a variety of administrative tasks with discretion and attention to detail. The Executive Assistant will be responsible for coordinating high-profile meetings, events, and travel arrangements with C-level executives, government officials, and other key stakeholders. The ideal candidate will have exceptional communication skills, a strong ability to prioritize, and experience handling confidential information.
Key Responsibilities:
Event Coordination:
Plan, coordinate, and execute events, meetings, and conferences involving C-level executives, government officials, and high-profile external stakeholders. Ensure all logistics, including venue selection, catering, technology, and security, are in place for a seamless experience.
Meeting & Agenda Management:
Schedule and manage appointments, meetings, and engagements with senior executives, government officials, and other stakeholders. Ensure accurate agendas, briefing documents, and materials are prepared and distributed in a timely manner.
Travel Coordination:
Arrange complex domestic and international travel for executives, including flights, hotels, transportation, and itineraries. Ensure travel plans are cost-effective and align with the executive's preferences and business needs. Provide real-time support for any travel changes or disruptions.
Communication Management:
Serve as the first point of contact between the executive team and external parties, including government representatives and industry leaders. Manage incoming and outgoing correspondence, ensuring timely responses to key contacts.
Confidentiality and Discretion:
Handle sensitive and confidential information with the highest degree of professionalism and discretion, ensuring that executive communication and documentation remain secure.
Administrative Support:
Manage daily administrative tasks, such as expense reporting, calendar management, and preparing presentations or documents for executive meetings. Provide support during executive meetings as required, including taking minutes and following up on action items.
Special Projects:
Assist with or lead special projects as required by the executive team, particularly those involving strategic partnerships with governmental bodies and external organizations
,
Demonstrable experience as an Executive Assistant, preferably supporting C-level executives. Experience working with government officials or in highly regulated industries is a plus.
Education:
Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Skills and Competencies:
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
High level of professionalism and discretion.
Ability to manage complex travel arrangements and calendars.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work in a fast-paced environment and handle high-pressure situations.
Experience coordinating high-profile events and managing VIP relationships.
Equal Opportunity Statement:
World Wide Technology is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of sex, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.
WWT are on a journey to positively impact sustainability on a global scale. We protect our people and our planet through sustainable and responsible business practices.
Flexibility to travel and support executive team members during off-hours when required
Executive Assistant
Permanent
About the Company:
World Wide Technology has been rated 19th best company to work on Fortune Global Top 100. We believe this is due to ensuring that our employees feel valued and understand that they are our greatest asset. WWT prides itself on having a continued development of strong workplace culture, creativity and innovation, workforce diversity & global cultural awareness.
About the Role:
We are seeking a highly organized and proactive Executive Assistant to support our executive team. This role requires a professional who excels in a fast-paced environment, managing a variety of administrative tasks with discretion and attention to detail. The Executive Assistant will be responsible for coordinating high-profile meetings, events, and travel arrangements with C-level executives, government officials, and other key stakeholders. The ideal candidate will have exceptional communication skills, a strong ability to prioritize, and experience handling confidential information.
Key Responsibilities:
Event Coordination:
Plan, coordinate, and execute events, meetings, and conferences involving C-level executives, government officials, and high-profile external stakeholders. Ensure all logistics, including venue selection, catering, technology, and security, are in place for a seamless experience.
Meeting & Agenda Management:
Schedule and manage appointments, meetings, and engagements with senior executives, government officials, and other stakeholders. Ensure accurate agendas, briefing documents, and materials are prepared and distributed in a timely manner.
Travel Coordination:
Arrange complex domestic and international travel for executives, including flights, hotels, transportation, and itineraries. Ensure travel plans are cost-effective and align with the executive's preferences and business needs. Provide real-time support for any travel changes or disruptions.
Communication Management:
Serve as the first point of contact between the executive team and external parties, including government representatives and industry leaders. Manage incoming and outgoing correspondence, ensuring timely responses to key contacts.
Confidentiality and Discretion:
Handle sensitive and confidential information with the highest degree of professionalism and discretion, ensuring that executive communication and documentation remain secure.
Administrative Support:
Manage daily administrative tasks, such as expense reporting, calendar management, and preparing presentations or documents for executive meetings. Provide support during executive meetings as required, including taking minutes and following up on action items.
Special Projects:
Assist with or lead special projects as required by the executive team, particularly those involving strategic partnerships with governmental bodies and external organizations
,
Demonstrable experience as an Executive Assistant, preferably supporting C-level executives. Experience working with government officials or in highly regulated industries is a plus.
Education:
Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Skills and Competencies:
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
High level of professionalism and discretion.
Ability to manage complex travel arrangements and calendars.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work in a fast-paced environment and handle high-pressure situations.
Experience coordinating high-profile events and managing VIP relationships.
Equal Opportunity Statement:
World Wide Technology is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of sex, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.
WWT are on a journey to positively impact sustainability on a global scale. We protect our people and our planet through sustainable and responsible business practices.
Flexibility to travel and support executive team members during off-hours when required
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