Executive Assistant

An Executive Assistant at Fujifilm plays a vital role in providing high-level administrative support to executives, senior leadership, or management teams within an organization. This role typically involves handling a variety of operational, organizational, and executive support tasks, enabling executives to focus on strategic priorities. The ideal candidate will possess exceptional organizational skills, attention to detail, discretion, and the ability to manage competing priorities in a fast-paced and dynamic environment

Key Responsibilities

Administrative Support

• Streamline and manage executives' schedules, calendars, and appointments to maximize time efficiency.
• Coordinate meetings, conferences, and comprehensive travel arrangements, including visa applications, flight bookings, accommodations, and transportation for the MD
• Prepare meeting agendas, record accurate minutes, and ensure timely follow-up on action items.
  
  

Communication & Correspondence

• Serve as the primary point of contact for internal and external stakeholders, effectively screening calls, emails, and correspondence.
• Draft, edit, proofread, and format professional documents, reports, and presentations on behalf of executives.
• Handle sensitive and confidential information with a high level of professionalism and discretion.
  
  

Project Management

• Assist in planning, coordinating, and executing special projects and organizational initiatives under executive guidance.
• Monitor project timelines, track progress, and ensure deliverables are completed within established deadlines.
  
  

Relationship Management

• Foster and maintain strong professional relationships with internal teams and external stakeholders.
• Provide support for hosting and coordination of business meetings, client visits, and VIP events, ensuring a polished execution.
  
  

Qualifications & Experience

• Bachelor’s degree in business administration or a related field.
• 3 years of experience in a similar role, preferably in a global matrixed organization
• Able to pay attention to Detail
• Able to multi-task and manage numerous deliverables effectively
• High sense of Urgency
  
  

FujifFilm - Who We Are

Fujifilm is a globally renowned innovator in imaging, healthcare, and information solutions. With a rich history spanning decades, Fujifilm has evolved into a leading provider of cutting-edge products and services, ranging from digital cameras and medical equipment to advanced materials and graphic arts solutions. Committed to sustainability and technological advancement, Fujifilm pioneer's groundbreaking solutions that empower businesses and individuals worldwide. Through a culture of creativity, collaboration, and customer-centricity, Fujifilm continues to shape the future of imaging and beyond, offering exciting opportunities for professionals to thrive in a dynamic and diverse work environment. Join us in our journey to inspire innovation and make a meaningful impact on society.

Diversity Equity and Inclusion

Fujifilm embraces diversity, equity, and inclusion (DE&I) as core values in our workplace culture. We foster an environment where all employees feel valued, respected, and empowered to contribute their unique perspectives and talents. By championing diversity, we drive innovation, creativity, and collaboration, ensuring a dynamic and inclusive workforce.

Executes varied administrative tasks. Performs routine and some non-routine administrative tasks that are well defined. Records, processes and interprets data or other administrative information, using advanced software systems. Provides regular reporting, according to agreed formats. Uses formats and examples. Keeps existing procedures and documentation systems up to date. Plans the day-to-day activities, taking priorities for the coming week into account. Occasionally gives explanation to others.