Executive Assistant
Dubai Department of Economy and Tourism
Date: 3 weeks ago
City: Dubai
Contract type: Full time
Knowledge
Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency.
Key Accountabilities
Office Correspondence:
- Proficient in English and Arabic;
- Proficient in MS Office Software.
Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency.
Key Accountabilities
Office Correspondence:
- Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
- Proofread and disseminate correspondences to the related internal and external parties;
- Provide administrative and clerical support to department’s team members;
- Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
- Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc
- Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
- Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
- Alert line managers about cancelations or new meetings and maintain calendar up to date.
- Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
- Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes circulate on all involved parties;
- Records Management:
- Setting up and manage both electronic and paper filing systems;
- File and retrieve corporate documents, records, and reports.
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