Executive Assistant
Jobmaze FZ LLC
Date: 17 hours ago
City: Dubai
Contract type: Full time
Role Overview
We are seeking a highly capable Executive Assistant to the CEO to act as the CEOs operational extension. This role is critical in protecting executive bandwidth, enforcing organizational discipline, and ensuring cross-department execution.
The ideal candidate is systems-driven, detail-oriented, and experienced in supporting CEOs in fast-paced, high-accountability environments.
Key Responsibilities
CEO Operational Support
We are seeking a highly capable Executive Assistant to the CEO to act as the CEOs operational extension. This role is critical in protecting executive bandwidth, enforcing organizational discipline, and ensuring cross-department execution.
The ideal candidate is systems-driven, detail-oriented, and experienced in supporting CEOs in fast-paced, high-accountability environments.
Key Responsibilities
CEO Operational Support
- Manage and prioritize the CEOs schedule, communication, and priorities
- Prepare structured briefs, summaries, and reports
- Filter information and ensure only relevant, actionable items reach the CEO
- Maintain strict confidentiality at all times
- Monitor workflow dashboards daily (overdue tasks, SLAs, unassigned items)
- Follow up with responsible stakeholders until task closure
- Enforce system-first communication (no WhatsApp/email bypassing)
- Ensure workflow systems remain the single source of truth
- Track deliverables across Design, Operations, Procurement, Joinery, Estimation, and Planning
- Maintain a clear action tracker (owner, deadline, status, risks)
- Escalate non-performance or resistance to systems and processes
- Draft and refine internal communications on behalf of the CEO
- Facilitate clear, structured cross-department communication
- Provide weekly execution status and risk updates
- Identify recurring inefficiencies and execution gaps
- Recommend workflow improvements and accountability enhancements
- Support leadership maturity and execution discipline
- 7–9 years of experience as an Executive Assistant supporting a CEO
- Strong systems mindset with the ability to manage multiple parallel priorities
- Confident in enforcing accountability and driving follow-ups
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