Executive Assistant

Role Overview

We are seeking a highly capable Executive Assistant to the CEO to act as the CEOs operational extension. This role is critical in protecting executive bandwidth, enforcing organizational discipline, and ensuring cross-department execution.

The ideal candidate is systems-driven, detail-oriented, and experienced in supporting CEOs in fast-paced, high-accountability environments.

Key Responsibilities

CEO Operational Support

• Manage and prioritize the CEOs schedule, communication, and priorities
• Prepare structured briefs, summaries, and reports
• Filter information and ensure only relevant, actionable items reach the CEO
• Maintain strict confidentiality at all times
  
  
  

System Monitoring & Enforcement

• Monitor workflow dashboards daily (overdue tasks, SLAs, unassigned items)
• Follow up with responsible stakeholders until task closure
• Enforce system-first communication (no WhatsApp/email bypassing)
• Ensure workflow systems remain the single source of truth
  
  
  

Cross-Department Coordination

• Track deliverables across Design, Operations, Procurement, Joinery, Estimation, and Planning
• Maintain a clear action tracker (owner, deadline, status, risks)
• Escalate non-performance or resistance to systems and processes
  
  
  

Communication & Reporting

• Draft and refine internal communications on behalf of the CEO
• Facilitate clear, structured cross-department communication
• Provide weekly execution status and risk updates
  
  
  

Process & Operational Improvement

• Identify recurring inefficiencies and execution gaps
• Recommend workflow improvements and accountability enhancements
• Support leadership maturity and execution discipline
  
  
  

Ideal Candidate Profile

• 7–9 years of experience as an Executive Assistant supporting a CEO
• Strong systems mindset with the ability to manage multiple parallel priorities
• Confident in enforcing accountability and driving follow-ups
  
  
  

Note : Only shortlisted candidates will be contacted.