Executive Assistant-AHS-Chief Executive Office

Sheikh Shakhbout Medical City - SSMC


Date: 7 hours ago
City: Abu Dhabi
Contract type: Full time
Job Description

Responsible for providing high-level administrative and secretarial support to the CEO by preparing departmental reports, handling information requests, and performing clerical functions such as preparing correspondences, receiving visitors, arranging conference calls, and scheduling meetings. Also responsible for helping the CEO in any other duties as assigned.

Responsibilities

Preparing and disseminating reports, correspondences and presentations Preparing professional reports, memos, letters, presentations, invoices, and other documents, using word processing, spreadsheet, and presentation software

Reading and analyzing incoming memos, submissions, and reports to determine their significance and plan their distribution while maintaining confidentiality

Managing records and files Filing and retrieving Department documents, records, receipts, invoices, policies and reports and maintaining employees and departmental files

Managing calendars and schedules

Managing and maintaining an accurate workable calendar and schedule for the CEO i.e. prioritizing scheduling meetings and appointments

Making travel arrangements for the CEO, to ensure efficient traveling

Making arrangements for Human Resources department meetings, preparing agendas and minutes for the same, following up the status of meeting actions and report progress of tasks to the CEO

Performing other office and clerical duties

Performing general office duties including, but not limited to, ordering supplies, answering phone, photocopying, faxing, greeting visitors, maintaining and managing contacts for partners, vendors and staff

Managing office equipment, including postage machine, printers, fax, photocopier, conference phone and projector

Providing production support, photocopying and binding as necessary

Developing any written materials like procedures and policies to be communicated to employees as required

Handling special projects and matters as directed by the CEO

Maintaining client service standards Answering any queries from the facility employees or customers in a pleasant manner

Contributing to team effort Participating in team efforts as required time to time

Collaborating with other members of the team to carry out work smoothly

Qualifications

Qualification :-

Special Certificate:-

Required

2-4 years progressive executive secretarial responsibility

Desired

Experience in a large healthcare facility

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Project Engineer | Royal International Construction.

United Al Saqer Group, Abu Dhabi
1 hour ago
Job DescriptionRoyal International Construction is a relatively new name in the UAE's vibrant construction scene, but it is one that harnesses the strengths and heritage of its founders and the expert talents of its proactive management team. The company currently employs over 500 construction experts located throughout the UAE, with an unparalleled skillset covering finance, architecture, design, mechanical and electrical...

Senior Process Engineer

Yokogawa, Abu Dhabi
1 day ago
Not just a job, but a careerYokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial...

Senior Design Electrical Engineer

GHD, Abu Dhabi
1 day ago
About GHD JOB DESCRIPTION Let’s start with our vision: water, energy and urbanisation made sustainable for generations to come. With more than 14,000 people around the globe GHD is a leading engineering, architecture and environmental consulting firm. With our vision to make water, energy and urbanisation sustainable for generations to come, GHD delivers iconic projects that shape our landscapes, support...