Facilities Manager

JOB DESCRIPTION: FACILITIES MANAGER



Job Title

FACILITIES MANAGER

Department

Administration

Reports To

Principal

Direct Reports

No

Job Scope

The Main Purpose Of The Facilities And Health & Safety (H & S) Manager Is To Have Oversight And Management Of All School Facilities. This Includes

• Oversight, onboarding, training, management and quality assurance of all facilities contracts
• Maintenance of the school facilities
• Management of school transport
• Supervision of school campus cleaning
• Implementation of the school Health and Safety policy and reporting.
• Acting as the school’s Health and Safety Officer
• Implementation of the school/ISP Group ESG policy and decarbonisation.
• Ensuring school compliance with the requirements of all legislation
• Overseeing a budget
• Negotiating with outside vendors for supplies, repairs and other measures.
  
  

EC/ISP Principles

Begin with children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the wellbeing of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.







Main Duties & Responsibilities

This is not an exhaustive list of all duties and responsibilities.

School and Facilities Management contracts

• Review all school facilities contracts (Clinic/ transport/ facilities management/ cleaning/ facilities rental/catering) periodically to ensure profitability whilst maintaining a quality service.
• Engage in contract discussions with providers to source the best possible provider to meet the needs of the school.
• Take the lead on onboarding all new contracts to ensure seamless transition.
• Ensure training is complete.
• Monitor and quality assure the services provided by all contracts to ensure they are meeting the terms of agreed contracts and meeting the EC standard.
  
  

School & School Accommodation Overall Maintenance Management

• In charge of all school and school accommodation maintenance
• Ensure all requests for maintenance are completed
• Establish procedures to maintain and track all maintenance work accomplished
• Technical and logistic support for the whole school
• Develop a litter free site and local environment
• Develop a recycling-based working environment
• Identify and undertake maintenance duties as required to improve and support the safe and effective operation of the site
• Strategically map in maintenance work to be completed over a 3 year cycle.
• Work with the Site Team during school holidays in support of a ‘Program of Works’ – including organising, decorating and arranging the school setup
• Ensure all maintenance contracts are recorded and tracked
  
  

Site based Health and Safety Risk Assessments and Compliance

• Undertake and review, at least annually, all site-based Health and Safety policies, Risk Assessments, practices and procedure and to ensure that the site is safe for students, staff and visitors
• Liaise with external H&S audit agencies and provide reports/data as needed to ensure school is fully compliant with all legislative requirements
• Undertake regular inspections of the school premises to identify any potential hazards and be the first point of contact for dealing with identified hazards in the school
• Maintain the Sai360 system for reporting hazards and ensuring actions taken
• Ensure that access and egress to site is maintained to minimise health and safety risks to acceptable levels and maintain access to site for emergency services
• Be responsible for conducting fire drills and monitoring their effectiveness
• Provide a report to The Principal and WSLT (Whole School Leadership Team) on Health & Safety issues
• Work with the Head & Safety Coordinator to ensure the safety of the school site at all times.
• Ensure that, all the necessary health and safety rules and procedures are being followed
• Maintain an awareness of all the health and safety measures to be taken when in school
• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
  
  

Transport Maintenance & Safety

• Manage new student registration for the transport service
• Plan and implement bus routes in conjunction with the transport services provider
• Regularly review all aspects of school buses safety including servicing/repairs and organising appropriate training for staff
• Coordinate all the transport needs of the School
  
  

Clinic

• Line manage the clinic team
• Maintain First Aid supplies
• Keep records of first aid incidents to ensure that the school environment is as safe as possible
• Ensure all incidents are recorded on the Sai360 system
• Ensure that an appropriate training regime is established for staff who are or who wish to become first aid qualified
• Ensure that all students, staff and other members of the school are aware of the procedure when, immediate first aid is required
• Ensure that all staff have appropriate training each year for use of the school’[s Evacuation chair and Defibrillators.
  
  

Customer Care

• Provide quality customer service for all
• Collaborate with customers and do what needs to be done to meet their needs
• Be solution focussed - respond to customer feedback promptly and work to address their concerns
• Inform the Principal about what customers say in relation to the services delivered and the actions taken to address these
• Dress and act at all times as an example to the students and staff within the school and to create a professional image for parents and other visitors
  
  

Professional Development

• Actively seek out and access development opportunities and ensure time is spent identifying your professional development needs
• Share good practice across other members of staff
  
  

ESG

• Oversee the implementation of sustainability initiatives within facilities, ensuring alignment with ESG goals such as energy efficiency, waste reduction and carbon footprint reduction.
• Monitor and report on energy usage, waste management and other key ESG metrics, using data to recommend improvements that contribute to the overall sustainability goals of the organisation.
  
  

Other Duties And Responsibilities

• Any other duties that the Principal may from time to time ask the post-holder toperform
  
  

Key Relationships

Internal

WSLT, Academic and Administration staff.

External

Federal and Local Government departments, other third party suppliers.

Position Requirements

Qualifications And

related Experience

Education

• Bachelor’s Degree from a relevant field preferred
• Health & Safety Certification
  
  

Experience

• At least 5 years of working experience in UAE
• Experience of implementing directives including the Health and Safety at Work Act in a working environment relating to fire precautions, regulations and appropriate safety procedures
• Well-versed in technical/engineering operations and facilities management best practices
• Evidence of practical application of sound judgment and ability to manage complex large site organizational issues
  
  

Competencies: Skills & Abilities

• Able to present information in a concise and professional manner
• Good analytical/critical thinking skills
• Strong understanding of warehouse control systems
• Able to read and understand complex electrical, mechanical and automation systems
• Working knowledge of electrical, mechanical systems
• Excellent project management skills
• Well organized and able to prioritize tasks
• Ability to manage self and a team effectively
• To be able to initiate opportunities for self and others and to find solutions to ensure tasks are completed within specified timescales
• Adaptable and self-motivated
• Articulate, communicative with an outgoing pleasant manner
• First Aid experience and training
• Able to negotiate, persuade and motivate others
• Willingness to undertake appropriate Professional Development
• Excellent communication skills and command of the English language, in spoken and written form
• Willing attitude to be a part of the school team
• Strong sense of professionalism
• Safeguarding and welfare of children
• A collaborative team-player with excellent interpersonal skills
• Empathetic listener and patient
• Integrity and confidentiality
• Internationally minded
• Emotional intelligence
• Intercultural awareness, creative
• Flexible and a can-do attitude
  
  

Competencies: Knowledge

As a member of staff you will need to comply with the below:

• Compliance with the school's Vision, Mission and Policies
• Positive Professional Relationships with all staff members are maintained.
• Contact with students is on a strictly professional basis with the physical and emotional safety of students being of paramount importance.
• The hours of work as arranged with the principal are strictly followed.
  
  

This position entails working with information, much of which is held in confidence. Under no circumstances is this confidentiality to be compromised

ISP Leadership Competencies

You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.

• Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.
• Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.
• Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.
• Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.
• Resilience. Can deal with setbacks and challenges calmly and effectively.
• Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.
• Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.
• Leading & Inspiring Others. Supports, encourages and inspires students, colleagues and teams so that they give their best.
• Understanding People. Is a very good judge of talent, can objectively articulate the strengths and motivations of people inside or outside the organisation.
• Influencing & Communication. Consistently informs, influences and inspires students, parents and colleagues through timely and effective communication.
• Agile. Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity.
• Strategic, Commercial & Financial Awareness. Has the ability to apply understanding of the business and industry to improve effectiveness and profitability.
• Planning & Decision Making. Makes decisions on the best course of action and then plans, organises, prioritises and balances resources to achieve the desired outcome.
• Diversity & Equity. Has the sensitivity, awareness and skill to understand the values, behaviours, attitudes and practices across cultures that supports all children and adults to learn and work effectively.
  
  

Safeguarding Statement

The English College and ISP are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years employment history.

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.



v1 08/2023