Fleet Manager

Report to:- Operations Head

Substitute:- Marine Manager

Minimum Experience:- Minimum 8 years of experience in vessel operations or technical management, including at least 2 years as a Fleet Manager.

Minimum Qualifications:- Chief Engineer’s Certificate of Competency

Functions

To be responsible for the safe and efficient operation of designated Fleet of ships. The Fleet Manager has to ensure that assigned vessels are managed and operated to the highest standards, are in compliance with legal and regulatory requirements and in accordance with Company policies and procedures ensuring client satisfaction.

Role

• Be a visible driving force in promoting safety of crew members and all who may work on designated vessels, from stevedores to contractors, pilots to shipyard workers.
• Ensure that ships always meet statutory, class, flag state and environmental requirements as well as regional requirements where vessels may trade.
• For technical, operational, and budgetary control of designated fleet of ships.
• Responsible for Fleet dry-docking.
• Monitor designated Fleet’s planned maintenance, inventory, and purchase orders to ensure the Fleet ships are properly maintained and that sufficient spares are carried onboard to deal with planned maintenance and critical machinery breakdowns.
• Keeping the Fleet Director informed of Fleet performance and bringing this attention any areas if of concern within the Fleet.
• Carry out Fleet manager’s ship visits when appropriate, to monitor condition and performance providing advice to the ship manager when required.
• Working with and ensuring the FSSEM is kept fully informed of all shipboard defects and non-conformance matters relating to items of safety, critical equipment, security and pollution prevention.
• Liaising closely with SPSM on crew matters to ensure that appropriate officer and crew skills are deployed for the ships in the Fleet.
• Where necessary and in consultation with FSSEM, conduct internal audits of the ship’s safety system to ensure compliance.
• Participate in Safety Management System and Environmental review meetings.
• Dealing with non-conformities covering designated Fleet ships and, liaising with FSSEM to ensure corrective action is applied.
• Liaising with FSSEM and Ship Manager to investigate accident reports, machinery failures and any insurance claims; ensuring that corrective action is applied.
  
  

Tasks

Tasks Shall Include But Not Be Limited To

People Management

• Lead employees to meet the organization's expectations for productivity, quality, and goal accomplishment.
• Provide oversight and direction to the employees in the team in accordance with the organization's policies and procedures.
• Plan staffing levels and work with Human Resources to recruit, interview, select, hire, and employ the right people within budgetary guidelines.
• Coach, mentor, and develop staff, including overseeing new employee onboarding and providing career development planning and opportunities.
• Consciously create an engaging workplace culture that emphasizes the identified mission, vision, guiding principles, and values of the organization.
• Lead employees using a performance management and development process including goal setting, feedback, and performance development planning.
• Empower employees to take responsibility for their jobs and goals. Delegate responsibility, drive accountability, and provide regular feedback for continuous improvement.
• Manage and maintain effective employee work schedules including assignments, job rotation, training, vacations, and paid time off, cover for absenteeism, and overtime scheduling.
• Maintain two-way transparent communication. Appropriately communicate organization information through department meetings, one-on-one meetings, and appropriate email, IM, and regular interpersonal communication.
  
  

Management

• Make every effort to be aware of and understand your role in the event of a crisis.
• Make every effort to attend any relevant training, simulations and or meetings relating to Crisis Management
• Perform your role as best as possible in a calm and collaborative manner in line with the relevant policy and procedures in the event of a Crisis.
• Provide input and feedback towards the ongoing improvement of the Crisis Management framework and procedure.
  
  

Safety

• Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I’s & Accountability ladder).
• Challenging and stopping unsafe acts and behaviors or unsafe conditions.
• Comply with the Global Safety Standards, Polices and Operating Procedures.
  
  

KPIs

• Ensure 100% PAL adoption for all team members and review monthly.
• Proactively meet cost to serve and optimization ratio targets on a continuous basis.
• Increase engagement with crew through weekly/monthly inclusion in team meetings and Senior Leader Engagement (SLE) visits onboard.