Operations Coordinator

Job Description

Who we are

Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.

We are looking to recruit an experienced Operations Coordinator to join our team based in Dubai, UAE. In this role, you will be responsible for the effective execution of daily project-specific operational activities, with a core focus on managing project crew line-up/crew changes and project-related permitting. This role ensures the seamless movement of personnel by coordinating with vessel agencies and internal departments to arrange and validate all required documentation—including visas, security passes, and offshore certifications—in strict compliance with country-specific and client-specific regulations.

By maintaining operational readiness and supporting project timelines, the Coordinator plays a critical role in ensuring the success of field operations and overall project delivery.

Key Responsibilities

• Coordinate and manage all project-related permitting requirements in close collaboration with the vessel agency, ensuring full compliance with country-specific visa, immigration, and security protocols. Maintain the accuracy and validity of essential documentation—including visas, security passes, and offshore compliance certifications—throughout the project duration.
• Maintain exceptional attention to detail in all aspects of documentation, scheduling, and coordination to ensure accuracy, compliance, and operational efficiency.
• Support the Supervisor and project team in facilitating client communications related to crew CV approvals and project-specific documentation.
• Collaborate with the Procurement team and Project Manager to appoint vessel agencies. Maintain ongoing communication with agents to facilitate vessel inward/outward clearances and provide logistical support.
• Provide continuous operational support to Project Managers throughout the project lifecycle, ensuring all logistical and personnel-related needs are met.
• Proactively coordinate travel and logistical arrangements—including flights and accommodations—for project personnel, ensuring cost-effective and timely execution.
• Ensure proposed project personnel are fully offshore compliant by coordinating with the crewing team to verify certifications and readiness.
• Provide responsive out-of-office hours support when required to address urgent operational needs and maintain project continuity.
• Support Supervisor & crewing team in maintaining record of personnel Client approvals for projects.
• Update and maintain the Personnel and Job-wise Deployment Sheet (PDS) to reflect accurate personnel utilization and deployment across assigned projects.
• Follow up with HR to obtain and verify updated personnel documentation (as appropriate ).
• Actively contribute to the company’s Quality Management System by adhering to and promoting best practices in quality and HSE standards.
• The Employee shall also be responsible for any other such tasks and duties as shall be assigned to the Employee from time to time.
  
  
  

What Skills & Experience Will You Have?

• Bachelor’s degree in Administration, Engineering or a related field.
• Minimum of 3-5 years of experience in operations or project coordination
• Strong in Excel and Office 365; Power BI knowledge is an advantage.
• Proficiency in relevant software and tools used in project coordination.
• Work experience in a shipping industry is highly desired.
• Good communication and presentation skills.
• Ability and willingness to learn from experience, adapt and embrace new situations. Being open to new experiences, people and information
  
  
  

What We Offer

Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.

Our view on diversity, equity and inclusion

At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behavior and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and live able world’ – and to each other.

What’s in it for you?

At Fugro, our people are our number one priority and central to our purpose to create a safe and livable world. Our values set the foundation for our unique culture we are determined to deliver, we prepare for tomorrow, we do what’s right, and we build trust. Our talent philosophy is driven by our values and fueled by a passion for learning, developing leadership behaviors, transparency, and accountability. Fugro offers opportunities to sharpen skills and provide career growth through on-the-job learning experiences, LinkedIn Learning access, business and technical training, and leadership development programs. We also offer competitive benefits packages including hybrid working to support you in your career journey with us.

Disclaimer For Recruitment Agencies

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.