Order and Billing Administrator

Make an impact with NTT DATA

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

The Skilled Order and Billing Administrator has solid relevant experience and is responsible for managing customer orders and coordinating with various cross functional teams to ensure smooth order fulfilment.

This role will be required to process invoices to ensure accurate billing.

This role requires attention to detail, strong organizational skills, and effective communication and is responsible for coaching and mentoring less experienced members of the team.

What You'll Be Doing

Key Responsibilities:

• Reviews and processes orders, ensuring compliance with guidelines and rules set in place.
• Tracks and reports status of all orders to sales teams, updating in a timely manner.
• Receives and reviews customer orders to ensure accuracy and completeness.
• Enters orders into the system and track their progress throughout the fulfilment process.
• Required to generate invoices based on approved orders, ensuring accuracy of pricing, discounts, and terms.
• Required to verify billing information and addresses discrepancies if needed.
• Ensures that customer orders and invoices align with contractual terms and pricing agreements.
• Collaborates with cross functional teams to address any order discrepancies.
• Addresses customer and/or internal stakeholder inquiries and resolve concerns in a timely manner
• May work with internal stakeholders to update customer profiles and relevant information in the system.
• Enters order details accurately into the system and update relevant databases.
• Ensures all necessary information is captured for accurate reporting.
• Conducts quality checks on orders to prevent errors and discrepancies.
• Ensures all documents and data are complete and accurate.
• Track and monitor with services team the order activation dates
• Conduct weekly contract activation list workflows and update finance manager
• Perform Service Activation Worklist processing
• Link CI’s to contracts for ITSM integration
• Distributes monthly booking reports and status of orders, including a report of all found order issues in order to inform relevant stakeholders, assist Order Management Manager with additional reports and assignments as needed.
• Performs any other related task as required.
  
  

Knowledge and Attributes:

• Attention to detail and accuracy in processing orders.
• Familiarity with order management software or systems.
• Strong communication skills for interacting with customers and cross-functional teams.
• Problem-solving abilities to address order discrepancies.
• Organizational skills to manage multiple orders and tasks simultaneously.
• Proficiency in Microsoft Office applications, especially Excel.
• Customer-focused mindset with a commitment to providing excellent service.
• Adaptability to changing priorities and a fast-paced environment.
• Possess a proactive and systematic approach to work.
  
  

Academic Qualifications and Certifications:

• High school diploma or equivalent qualification.
  
  

Required Experience:

• Solid demonstrated experience in order fulfilment administration or related roles.
• Solid demonstrated experience gained within a global IT services organization is advantageous.
• Demonstrated billing experience as part of an order fulfilment administration or related role.
• SAP ERP
  
  

Workplace type:

On-site Working

About NTT DATA

NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.

Equal Opportunity Employer

NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.