Procurement Assistant

We are seeking a motivated and detail-oriented Procurement Assistant to join our team. The ideal candidate will assist in managing procurement activities, including preparing and handling RFPs (Requests for Proposals) and RFQs (Requests for Quotations), maintaining contracts, and ensuring efficient communication. This role requires excellent interpersonal skills, a strong grasp of procurement processes specially for Contract management , and a proactive approach to meeting organizational objectives.

Key Responsibilities

• Assist in drafting and managing RFPs, RFQs, and other procurement documents.
• Coordinate and manage procurement-related communications with vendors and stakeholders.
• Review and analyze vendor proposals to support decision-making.
• Assist in negotiating contracts, ensuring compliance with company policies and regulations.
• Maintain accurate records of procurement activities and contracts.
• Follow up with vendors regarding order confirmations, delivery timelines, and payment processes.
• Ensure adherence to procurement guidelines and best practices.
• Provide regular updates and reports to the Procurement Manager or relevant stakeholders.
  
  

Qualifications And Requirements

• Education: Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (preferred).
• Procurement certifications (e.g., CIPS, CPSM) are an advantage.
• Proven experience in procurement processes, especially in Contract Management, RFP and RFQ handling.
• Strong interpersonal and communication skills, both written and verbal.
• Proficiency in email correspondence and MS Office tools (Word, Excel, PowerPoint).
• Detail-oriented with excellent organizational skills.
• Ability to work under pressure and meet deadlines.
• Knowledge of contract management and compliance practices is a plus.
  
  

Preferred Experience

• Minimum of 2-3 years of relevant experience in procurement or a related field.