Senior Contract Administrator – DoF Real Estate Affairs

Objective:

To ensure robust commercial, financial, and risk oversight of real estate contracts by drafting, reviewing, and negotiating agreements that safeguard profitability, optimize asset value, and align with strategic business goals. This includes enforcing clear payment and variation terms, defining scope to prevent cost overruns, embedding compliance and dispute resolution mechanisms, and implementing reporting and audit provisions to maintain transparency and mitigate risks across property acquisitions, leases, and development projects.

Essential Duties:

Contract Negotiation and Management

• Support senior managers in the Real Estate Affairs (REFA) sector by leading negotiations for commercial real estate contracts, including leases, purchase agreements, and outsourced service contracts.
• Ensure all agreements are commercially viable, strategically aligned, and meet the company’s financial objectives.
• Manage end-to-end administrative responsibilities for all REFA contracts, including validity tracking and timely renewals.
• Guarantee compliance with legal, financial, and commercial standards throughout the contract lifecycle.
• Prepare, review, negotiate, and manage contracts to safeguard organizational interests.

Stakeholder and Vendor Management

• Collaborate with internal stakeholders such as legal, finance, procurement and operations teams to ensure alignment with commercial goals.
• Maintain strong administrative relationships with external partners, including real estate operators, developers, contractors, and legal advisors.
• Oversee vendor and contractor selection, performance monitoring, and compliance with contractual obligations.

Risk Management and Compliance

• Identify and mitigate commercial risks associated with real estate transactions and development projects.
• Ensure all activities comply with legal regulations, industry standards, and company policies.
• Assess and manage financial risks related to market conditions, contract terms, and regulatory changes.
• Embed clauses for dispute resolution, confidentiality, compliance, and risk mitigation in all agreements.

Lease Management and Optimization

• Oversee the commercial lease portfolio or Musataha agreements to ensure effective management and profitability optimization.
• Review lease terms, negotiate rent djustments, and evaluate renewals or terminations based on market conditions.
• Ensure fulfillment of mutual obligations for all active contracts, including rent collection monitoring and compliance with lease agreements.

Reporting and Performance Monitoring

• Deliver regular reports to senior leadership on real estate asset performance, including financial outcomes, occupancy rates, and ROI.
• Monitor and analyze property financial performance, recommending adjustments to improve profitability.
• Maintain accurate contract records, prepare monthly performance and financial reports, and support internal audits for transparency and accountability.

Transaction Management

• Manage end-to-end real estate transactions, including due diligence, financial structuring, and closing processes.
• Ensure all transaction stages—from negotiation to final agreement—meet commercial and legal standards.

Managerial and Organizational Duties:

Strategic Planning and Performance Management

• Manage the design and implementation of the division’s strategic objectives and goals.
• Set division’s business plans and oversee their implementation to take part in the realization of the envisioned future of DoF.
• Take needed measures to sustain the effectiveness and efficiency of the Division in a proactive and efficient manner.
• Propose key performance indicators for the Division and its employees while ensuring alignment to DoF’s strategic goals.
• Oversee the performance of the Division and provide guidance for achieving objectives.

Budget Management

• Manage the Division’s budgeting cycle and provide input to the budgeting process.
• Ensure effective utilization of the Division’s budget and report accurately on progress made and challenges encountered.
• Formulate initiatives that result in positive financial impact for the Division and mitigate financial and operational risks.

Policies, Processes, and Procedures

• Oversee the design and set up of Division’s policies, processes, and procedures.
• Oversee the implementation of procedures and controls to ensure efficiency, transparency, and accountability across all business areas within the Division.
• Promote a culture of innovation and continuous improvement through adapting to changes in international standards, changes in the business environment, and adoption of leading practices.
• Ensure all technology-related needs are identified to optimize processes and drive automation and cost optimization.

People Management

• Manage, guide, and assist direct reports to perform their daily activities in accordance with policies and procedures.
• Provide clear direction, prioritize tasks, assign and delegate responsibility, and monitor the workflow.
• Provide opportunities for team members to suggest, participate in, and contribute to improvement and knowledge sharing initiatives.

Qualifications & experience

• Bachelor’s degree or higher in the field of Business Administration or its equivalent in a similar specialty appropriate to the job duties.
• 6 to 8 years of experience in a similar field/position.