Senior Document Controller

Application Deadline: 28 November 2024

Department: Oil & Gas

Employment Type: Permanent - Full Time

Location: United Arab Emirates, Abu Dhabi

Description

Be the energy behind change. Join ABL Group.

ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.

At ABL, we are on an ambitious growth path and are thrilled to announce an opening for a Senior Document Controller in our Abu Dhabi office. This role presents an exciting opportunity for an experienced document management professional to play a pivotal role in our engineering team.

This is a fantastic opportunity to make a significant impact on ABL's projects and join to be part of our dynamic team contributing to our continued success in Abu Dhabi and beyond.

What you will be doing.

As a Senior Document Controller, you will report to the Practice Head – Energy Services (MENSAI) and will play an integral role as part of our project delivery teams, supporting diverse projects with critical document management tasks, highly organized and can expertly anticipate, prioritize, and manage a busy workload in a fast-paced, professional environment. Additionally, you will:

• Support the Project Management and Project Team with all administrative requirements including report formatting and preparing work orders.
• Support MWS bid preparation and coordination of bid submission.
• Liaise with the Project Manager to ensure that all project documentation and files are centrally located and accessible.
• Ensure projects are covered during busy periods/team absence.
• Client/surveyor liaison, coordination and logistics during project mobilisation and attendance.
• Support the Team Leader and the Project Managers with Accounts on invoicing and payment pre-approval procedures.
• Assist with travel booking and any visa requirements as required by the Project Manager for surveyor travel to various site visits.
• Manage all database of contract/legal documents.
• Assist in the coordination of Contract Variations, Contractual letters and other commercial materials.
• Assist in tendering for securing further work, and preparation of price schedules and CTRs to achieve business objectives as identified by the reporting line.
• Coordinate with Freelancers specific to the project including induction and maintenance of CVs.
• Respond to queries in the absence of the Project Manager.
• Comply with current revisions of ABL internal procedures, guidelines and HSE/QA system.
• Attend internal team meetings as required.
• Co-ordinate the storage, review, approval and distribution of documents for projects.
• Allocate and control the document numbering system for project work.
• Monitor the status of project documentation on an ongoing basis and work with the Project Team and internal departments to expedite overdue actions.
• Input revised documents into the Document Management System.
• Issue document update requests when required.
• Manage the master document register, including engineering drawings, manufacturing data books, materials certificates, reports, etc. throughout projects.
• Help maintain the Electronic Document Management System.
• Perform in accordance with KPI’s and goals set by the Project Director, Project Manager and Senior Project Administrator.
• Attend Project meetings and report the current status against plan for project documentation.
• Ensure that Project documentation control meets with Project specific requirements in addition to all applicable internal policies and procedures.
• Manage the Master Document Registers (MDR’s), comment sheets, certificates, and survey document transmittals.
• Always comply with the company QHSE policies, manuals, procedures, work systems and regulations at ABL premises, projects and client sites.
• And other duties as assigned.
  
  

This role will be based in Abu Dhabi, and the candidate should have the legal right to live and work in Abu Dhabi. Flexibility regarding working hours may be required from time to time.

What we are looking for.

Seeking an experienced administrative professional with at least ten years of relevant experience in administrative or office environments. The ideal candidate will bring a generally good level of education and a proven background in document control and project administration. In addition, you will:

• General education with a good understanding of administrative processes.
• Minimum of 10 years in an administrative or office setting, with experience in document control and project administration.
• Basic computer literacy, with competence in Microsoft Office applications, file management, and internet navigation.
• Strong verbal and written communication abilities, excellent telephone manners, and interpersonal skills.
• Highly organized and able to prioritize tasks effectively, managing tight deadlines with a high standard of work.
• Able to interact effectively across all levels of the organization both autonomously as well as part of a team.
• Self-motivated, proactive, and insightful, with strong problem-solving skills and an eye for detail.
  
  

Desirable:

• Experience in the Oil & Gas industry
• Preferably to have previous experience with Aconex/Ineight/PRODOM document control tools. Or any other document control systems for project document tracking systems.
  
  

What is in it for you?

The successful candidate will work in a dynamic and exciting environment to reach their full potential and this rewarding role with the opportunity to fine-tune their eye for detail strengthen their management skills upgrade their technical knowledge, navigating, supporting and working with their team and connecting with offices worldwide.

You can learn more about our team and what we do here: https://abl-group.com/

Join us and grow with us.

We will be conducting interviews continuously and reserve the right to take down the advert when we have found the right candidate.

For your application to be taken into consideration, please be advised, that you must submit your application via the link provided on this page.

We look forward to receiving your application.

NO RECRUITMENT AGENCIES.