Specialist - Accounting

TRUST plays a critical role as a trusted supplier and comprehensive engineering and special solutions provider for security, police, and military entities within the UAE. Our commitment goes beyond conventional supply services; we work closely with these entities to conduct in-depth capability assessments, identify specific requirements, and provide support throughout the entire acquisition process. Through our partnerships, we enhance our ability to offer maintenance, repair, and overhaul (MRO) services, ensuring the long-term functionality and reliability of the equipment and systems we deliver.

Specialist Accounting - Project Based

The Specialist – Accounting is responsible for providing accounting and financial support to contract operations, ensuring accuracy in financial transactions, compliance with accounting standards, and effective coordination with suppliers, logistics, and customers. The role supports the full accounting cycle for the projects and other assigned contracts, including documentation, reporting, reconciliation, and financial analysis in line with company procedures and audit requirements.

Key Accountabilities:

• Record, verify, and reconcile supplier invoices, GRNs, and service entries in SAP.
• Support the preparation and posting of journal entries, accruals, and adjustments as part of month-end and year-end closing activities.
• Assist in the preparation of financial reports, summaries, and reconciliations for management review and client submission.
• Monitor cost allocations, advances, and payment schedules to ensure timely disbursement and accurate reporting.
• Ensure compliance with VAT, customs, and other regulatory financial requirements related to shipments and services.
• Follow up on the issuance of Duty Exemption and Customs Clearance Certificates for international shipments to prevent additional storage or demurrage costs.
• Prepare and process contract-related certificates (e.g., Goods Receipt Vouchers, Receiving Certificates, Acceptance Certificates) and ensure timely acknowledgment by relevant parties.
• Ensure all terms and conditions of the contract are met in compliance with company accounting policies.
• Support daily accounting operations related to projects and service contracts, including processing invoices, tracking deliveries, and verifying financial documentation.
• Coordinate and follow up on the delivery of spare parts and related services as per contract specifications and timelines.
• Track the progress of shipments and service schedules, ensuring timely delivery and proper cost allocation.
• Communicate with suppliers, logistics providers, and end users to resolve delivery or billing discrepancies.
• Prepare and maintain contract-related documentation, including delivery notes, invoices, service reports, and correspondence.
• Serve as the main point of contact for accounting and contract-related financial inquiries.
• Utilize SAP and supply chain modules to manage financial transactions and documentation effectively.
• Maintain accurate and up-to-date financial and contract records with proper backup and secure data storage.
• Support internal and external audit requirements by providing documentation and reconciliation details as requested.
  
  

Experience & Qualifications.

• Bachelor’s degree in Accounting, Finance, or related field.
• 5 years of accounting experience, ideally in finance, contracts, defense, or logistics.
• Proficiency in ERP systems (SAP preferred) and MS Office.
• Strong analytical and financial reconciliation skills.
• High attention to detail and accuracy in record-keeping.
• Effective communication and coordination across functions.
• Strong time management and accountability in task execution.
• Integrity and confidentiality in handling financial data.
• Strong organizational and documentation skills.
  
  

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