Administrator - Snr.

Join our organization as an Administrator - Snr, contributing to administrative excellence as part of our team in Ras Al Khaimah, where you'll work in an ONSITE environment. In this capacity, you will play a pivotal role in maintaining efficient administrative processes, supporting site teams, and ensuring the accuracy and compliance of documentation related to permitting, safety, and commissioning.

Responsibilities

• Maintain comprehensive administrative files and task trackers across designated departments.
• Act as the primary Single Point of Contact (SPOC) for site teams, Commissioning, ESSW, and LOTO representatives.
• Assist with LOTO and ESSW permit administration, maintaining updated registers and tracking permit statuses (open/closed).
• Coordinate effectively with permit requestors, approvers, field teams, and the LOTO Coordinator.
• Archive documentation related to permits, commissioning, and ESSW.
• Escalate missing information, discrepancies, and incomplete documentation to appropriate stakeholders.
  
  

Must have requirements

• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to organize and manage multiple documents simultaneously.
• Strong collaboration skills for coordinating with various stakeholders.
• Experience supporting compliance, audit, safety documentation, permit systems, or project administration.
• Familiarity with Permit to Work, LOTO, or ESSW documentation processes.
• Demonstrated ability to identify inefficiencies and propose improvements.
• Bachelor's degree in a relevant discipline or equivalent demonstrated experience.
• Minimum of 2 years' experience in a similar administrative or document control role.
  
  

Nice to have requirements

• Prior exposure to HSE, Commissioning, ESSW, LOTO, Permit to Work, or safety documentation.
• Experience in a construction, engineering, or industrial project environment.
• Working knowledge of electronic permit and document management systems.
  
  

Perks and Benefits

• Opportunity to work on exciting infrastructure and commissioning projects.
• Professional development and training opportunities.
• Supportive and collaborative team environment.
• Health and wellness benefits as per company policy.
• Competitive salary package commensurate with experience.